Senior Executive Assistant to CEO

Job Description

Job Title: Senior Executive Assistant to CEO
Req ID: 144890BR
Location: Pall Mall, London (with travel to other sites as and when required)
Summary of Role:

A dynamic, fast paced role providing first class 1:1 administrative support to the CEO of Raytheon UK. This is a key influential role in the business; you will act as an ambassador to the CEO’s office, providing a highly professional, efficient, yet personable service to all levels of seniority. To complement your exceptional organisational skills, you will work closely with the CEO’s senior leadership team and his Chief Operating Officer (COO), being the glue to keeping the team well informed and organised. You will create an inclusive positive culture for the PA team to work within, setting the bar for them to follow.
Main Duties:
. Diary management; proactively organise the CEO’s extremely busy diary where meetings change constantly and need to be aligned with various business partners across multiple geographies & timezones. Continually seek ways to streamline the way we work, ensuring that meetings are value-add and well prepared for. Maintain an effective system to ensure CEO has relevant documents & reports in a timely manner for all meetings, especially when remote. Key POC; act as an ambassador for the CEO’s office with professionalism, confidentiality and discretion - filtering requests, channelling communications, partnering with Raytheon UK/US and external customers, aligning the LT.
. Be the eyes and ears, positively influence when necessary, create calm and composure in difficult situations. Work closely with other Executive Assistants, partner with the PA team lead and ; build effective partnerships, share best practices, encourage consistent key messaging across sites cascading information as necessary, provide PTO cover, embrace & champion new innovative ideas, attend regular PA meetings. Board liaison; vital to establish strong relationship w/ Chairman’s office for board coordination - organising meetings, packs, prep calls, communication, NED reviews etc. Inbox management; continually check CEO’s emails & sent box, proactively respond to queries on his behalf, flag urgent emails, follow up on actions, reply to all invitations, create system to ensure deadlines are always met and information brought forward when needed.
. Partner closely with COO build strong effective relationship, for any projects the CEO assigns to the Staff Exec offer organisational help for admin tasks to best support workload (eg booking rooms, coordinating meetings, organising travel, typing up documents etc). Organise offsite meetings; source new venues, hotels, restaurants, create agendas, pull together data/presentations, organise travel/logistics, security,
. General office duties; order stationery, catering, site access requests, invoice processing, arranging travel adhering to company policy.
. Submit expenses in a timely manner.
. Arrange VIP visits; act as key POC with US, organise and oversee every detail from start to finish, communicate clearly with all stakeholders involved.
. Provide admin support; prepare information/reports for meetings, chase down actions, maintain PTO records, manage R-Share site for filing.

Candidate Requirements:
•Proven experience in a similar senior EA role.
•Experienced in complex diary management.
•Excellent communication and organisational skills.
•Advanced user of Microsoft Word, PowerPoint, Excel, Lotus Notes, Outlook, Concur, iPhones, iPads.
•Able to handle multiple tasks.
•Ability to manage a diverse workload.
•Proactive and self-motivated.
•Positive can-do attitude, pragmatic approach.
•Strong integrity and confidentiality.
•Professionalism and composure.
•Personable and readily offer support to peers and colleagues.
•Strong business acumen.
•Flexibility

About Raytheon:
Raytheon UK is a subsidiary of Raytheon Company. We are a prime contractor and major supplier to the UK Ministry of Defence and have developed strong capabilities in mission systems integration in defence, National & Cyber security and commercial markets. Raytheon UK also designs, develops and manufactures a range of high-technology electronic systems and software solutions at its facilities in Harlow, Glenrothes, Gloucester, Manchester Waddington and Broughton.
Raytheon Company, with 2017 sales of $25 billion and 64,000 employees, is a technology and innovation leader specialising in defence, civil government and cybersecurity solutions. With a history of innovation spanning 96 years, Raytheon provides state-of-the-art electronics, mission systems integration, C5ITM products and services, sensing, effects, and mission support for customers in more than 80 countries. http://www.raytheon.com/Raytheon is headquartered in Waltham, Mass
Raytheon Career Development:
Raytheon has a wealth of resources available to help you develop your career from the moment you join. Activities range from on-line learning modules, to external training and support for taking professional qualifications relevant to your role.
Standard Benefits:
· 25 days holiday + statutory public holidays
· Contributory Pension Scheme (up to 10.5% company contribution)
· 6 times salary ‘Life Assurance’
· Flexible Benefits scheme with extensive salary sacrifice scheme’s.
· Enhanced sick pay scheme
· Enhanced Family Friendly Policies, including enhanced Maternity & Shared Parental leave.
· 37hr working week, with an early finish Friday (hours may vary depending on role, job requirement or site specifics arrangements). Flexible working arrangements can be considered depending on the role and subject to line manager approval.
· Canteen facilities available at Harlow & Glenrothes sites and Manchester & Gloucester offer free snacks & drinks (hot & cold) available.
Diversity:
Diversity is a core business imperative at Raytheon. We are an equal opportunity employer that promotes inclusiveness and always employs the best professionals for the job. Having a diverse workforce allows Raytheon to draw upon a range of different ideas and experiences which supports growing our business and creates an environment where everyone has an equal opportunity for success. Raytheon UK pro-actively encourages diversity of ideas, thoughts, and networking opportunities and has created Employee Resource Groups (ERGs) including Raytheon Women's Network, YesNet (Young Employees Success Network), D&I council, Reservist Network etc and all Raytheon employees are welcome to participate regardless of their background.

Raytheon Application Process
To apply visit the link to the website http://jobs.raytheon.com/united-kingdom/search/
and search for Req ID: 144890BR.

Please complete the on-line instructions to create a profile and upload CV
Please also view the Raytheon video: http://www.raytheon.com/ourcompany/ourculture/