CIB Operations - Documentation Project Management - Associate

Job Description

Responsibilities:

• Consolidate all Line of Business (LOB) files by Client Level
• Organize, read, label, index, inventories and file each document by file level in the respective filing room
• Maintain documentation records in appropriate systems/applications
• Drive regional record managements initiative
• Work closely with multiple line of businesses to improve and consolidate document management related functions
• Establish retention and disposal schedules
• Standardize information sources throughout the organization
• Design and develop centralized system with a new database structure and link to multiple systems/applications
• Responsible for leading and managing all activities in a project life-cycle (initiation planning, executing/controlling, and closing) demonstrating ownership of the entire process from beginning to end.
• Create and drive project plans utilizing standard tools and define critical milestones, key performance indicators and all objectives of the project
• Drive project delivery proactively, balance planning, scope, schedule, budget, communications and risks.
• Lead and manage any changes to the scope of the project including documentation, internal communications, addressing any operational issues and mitigate any impacts to delivery of the project
• Effectively communication and build relationships with key internal stakeholders and within project team
• Directly and indirectly influence leadership, key stakeholders, team members and external providers to ensure successful outcome of project deliverables
• Create and deliver presentations on project goals, and detailed work-plans / traceability matrices, including progress reports, working across multiple LOBs/ functions.
• Ensure compliance with relevant legislation and regulations
• Train and supervise staff that have responsibility for managing records

Essential skills/experience:

• Degree or advance degree from a recognized university
• Minimum 3-5 years working experience in financial institution and relevant experience in leading and managing projects
• Strong project management, problem solving and analytical skills
• Excellent communication and interpersonal skills and able to build and maintain effective working relationships across LOBs/functions
• Able to deal with tight timelines and planning under uncertainties.
• Strong command of English language (Written and Spoken)
• Strong computer skills using Excel and SharePoint.
• Detailed orientated - required to work independently.
• Needs to be accurate, meticulous and time conscious.
• Solid skills in VBA (Excel and Access) and SQL will be an advantage for creating and managing databases.
• Strong teamwork and partnership
• Demonstrable self-motivation, initiation and strong customer focus
• Strong emphasis on a control-conscious team-working environment.
• Self-starter, strong desire to learn the business and go the extra mile.