Executive Assistant

Job Description

About Us VIDEO

Pivotal Software, Inc. combines platform, tools, and methodology to help the world’s largest companies transform the way they build software and run their most strategic applications . Our technology is used by Global 2000 companies and developers to give software development and IT operations a strategic advantage . Founded in 2013, Pivotal unleashes software-developer productivity and creates an environment for innovation to scale, while fulfilling our mission to transform how the world builds software.

YOU

You are genuinely passionate about the work of an assistant and understand the importance of the role in the organization. You are a people person and enjoy making connections. You are exceedingly well organized, thoughtful and empathetic. You have exceptional communication skills, paired with great attention to detail. You are a natural problem-solver and are energized by a fast-paced environment. You are self-motivated, and demonstrate initiative, flexibility, and great judgment under pressure. You are excited to work with a diverse global team, helping foster collaboration and innovation.

US

We are seeking an Executive Administrative Assistant to support executives in our Marketing organization. This role is instrumental in helping the Go-To-Market (GTM) team work more effectively and efficiently across various functions and global locations. Working with the Marketing organization at Pivotal means being part of a global team that helps drive our business forward each and every day.

YOUR DAY

• Provide administrative support to the SVP, Products & Marketing and the VP Product Marketing (i.e. calendaring, travel booking, expense management, etc.)
• Act as liaison between the GTM team and other company functions.
• Support new employee on-boarding.
• Manage the internal team mailing lists and accounts.
• Schedule and manage team meetings and all hands events.
• Provide general office support to help our teams do work more efficiently.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong customer service skills and techniques to successfully build and maintain positive relations and provide quality service.
• You are a scheduling master and know all the ins and outs of Google Calendar and all apps within G-Suite.
• Attention to detail and ability to manage multiple and competing priorities with superior follow-through and ownership, often without daily oversight.
• Outstanding communication, organizational and problem-solving skills; initiative, creativity, and flexibility.
• Discretion and mature judgment in the handling of sensitive and confidential information.
• The ability to anticipate needs and react to changes with a sense of urgency.
• Experience effectively working with staff at all levels of an organization.
• Interest in learning how to use and manage new services and software.
• Enjoys working and collaborating with others, but at times will need to work independently

EDUCATION/EXPERIENCE:

• Administrative experience in a fast-paced environment.
• A bachelor's degree is preferred.