Administrative Assistant

Job Description

At HP, we believe in the power of ideas. We use ideas to put technology to work for everyone. And we believe that ideas thrive best in a culture of teamwork. That is why everyone - at every level in every function, is encouraged to have original ideas, to express them and to share them. We trust anything can be achieved if you really believe in it, and we will invest in your ideas to change lives and the way people work. This vision is what sets us apart as a company. At HP we work across borders and without limits. Global virtual teams share resources and pool their big ideas to solve business issues and meet personal goals. Everyone is valued for the unique skills, experiences, and perspective they bring. That’s how we work at HP. And this is how ideas and people grow.

HP is a proven leader in personal systems and printing, delivering innovations that empower people to create, interact, and inspire like never before. We leverage our strong financial position to extend our leadership in traditional markets and invest in exciting new technologies.

HP has an impressive portfolio and strong innovation pipeline across areas such as:

• blended reality technology - our unique Sprout by HP will change the way people do things
• 3D printing
• multi-function printing
• Ink in the office
• tablets, phablets, notebooks
• mobile workstations

Job scope:

We are looking for an administrative assistant who is going to be responsible for performing general administrative support tasks required in an organization.

Job specifics/responsibilities:

Administrative tasks:

• Assist supervisory and non-supervisory employees with various administrative support tasks that may include, but are not limited to: general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), placing purchase orders, scheduling appointments and meetings
• Provide support to the Site Lead, Country Management Board, Site Council, Compliance Council, Site PMO with their daily tasks that include but are not limited to scheduling appointments and meetings, preparing meeting minutes and action tracker, budget tracking, etc.
• Prepare expense reports, preparing/editing presentations
• Make travel arrangements (booking of hotel venue, tickets, etc.)
• Coordinate work within the work unit and with other work units/departments, both internal and possibly external to the company
• Asset management and record tracking
• Maintain general mail distribution lists and databases
• Manage internal, external orders and hardware stock, assisting HP direct managers with PC equipment purchasing for new hires.
• Assist new employees, duplicating, and other established general administrative tasks
• Assist with the process for visa invitations for guest coming to Sofia site
• All other legally permissible tasks requested by the line manager

Event Management tasks:

• Organize company events such as but not limited to All employee meetings, Team building, Christmas party, volunteer events and initiatives
• Preparation and execution of needed procedures for site visits that may include but are not limited to: booking of venue, arranging catering, granting access to the office following the security procedures, greeting/escorting visitors
• Assist with the execution of internal company projects and initiatives
• Assist volunteer community with their initiatives, projects and events
• Preparation of internal communication for internal events and initiatives
• Communication with vendors and suppliers

Education (degree) and professional experience required:

• Minimum High School degree
• Up to 6 months of prior general administrative experience
• Custom relations experience
• Experience and literacy of common Office products: Outlook, Word, Excel, PowerPoint etc.

Other requirements:

• Fluency in written and spoken English

Personal skills and qualities

• Ability to work in a diverse and multicultural environment
• Does not need a high level of supervision
• Ability to operate effectively within a virtual (cross-cultural) team
• Demonstrates excellent and well accepted communication skills
• Demonstrates ability to work in teams
• Keeps the overall picture in mind when working on details
• Ability to prioritize tasks
• Proactive and able to work under pressure
• Organization skills

We’re looking for visionaries who are ready to make an impact on the way the world works. At HP, the future’s yours to create!

This is to inform you that HP Inc. Bulgaria EOOD (“HP”) is a personal data controller. Some of the information that you provide voluntarily is personal data and falls under the protection regime under the General Data Protection Regulation and the Bulgarian Personal Data Protection Act. The personal data provided by you will be processed for the purposes of the selection process as well as in respect of any future contract of employment between you and HP. HP takes the responsibility to handle, use and store your personal data, ensuring its protection and confidentiality. ​ ​​

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