Senior Executive Assistant - Foundation

Job Description

Description:

Providence is calling a Senior Executive Assistant (Foundation, Day Shift, 1.0 FTE) to Providence Alaska Medical Center in Anchorage, Alaska. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all - especially those who are poor and vulnerable.

In this position you will:

• Work closely with members of the Foundation Board of Directors and serve as the staff liaison between the president and board chair.
• Manage board meetings including calendars, agendas, minutes and all related materials.
• Attend all board meetings.
• Manage Board conflict of interest, compliance, self-assessment, and other governance related requirements.
• Utilize Microsoft Outlook, maintains the calendar of the Foundation president using his/her time efficiently.
• Assure appropriate routing and approval for Department activities, events, travel, or training needs.
• Be responsible for executing the Accounts Payable process on behalf of the Department.
• Be responsible for maintaining all Foundation contracts and ensuring compliance with the PHSA contract policy.
• Be responsible for the timely and secure deposit of all Foundation monies received, as well as accurate and timely receipting to donors per guidelines established in department policy.
• Provide data entry support within donor database and other databases related to Foundation initiatives.
• Be responsible for ordering and organizing office supplies and materials inventory needed for efficient Department programs and operations.

Qualifications:

Required qualifications for this position include:

• High School Diploma or GED
• 3 years of experience providing executive administration support to a Chief or Vice President level executive
• 5 years of progressively more complex administrative roles working in health care or non-profits
• Knowledge of Microsoft Word, Excel, PowerPoint and relational data base software such as Raisers Edge

Preferred qualifications for this position include:

• Bachelor’s degree
• Experience supporting a board
• Project management experience

About Providence Alaska Medical Center

Providence Health & Services Alaska is among nation’s best employers for healthy lifestyles! The National Business Group on Health, a non-profit association of large U.S. employers, has honored Providence Alaska for its commitment and dedication to promoting a healthy workplace and encouraging our caregivers (employees) and families to support and maintain healthy lifestyles. Mountain-Pacific Quality Health has awarded Providence Alaska Medical Center with its Quality Achievement Award for high-quality care in the areas of heart attack, heart failure, pneumonia and surgical infection prevention. This is the highest honor awarded by Mountain-Pacific.

As the state’s largest hospital, Providence Alaska Medical Center provides full-service, comprehensive care to all Alaskans, a role unmatched by any other in the state. Within our community, you will find top notch ski resorts, kayaking, and wildlife. Enjoying the outdoors is just one of many reasons to live in and explore Alaska!

We offer a full comprehensive range of benefits - see our website for details

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Clinical)

Location: Alaska-Anchorage

Req ID: 231408