Executive Assistant

Job Description

McLean 2 (19052), United States of America, McLean, Virginia

At Capital One, we’re building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit. We are succeeding because they are succeeding.
Guided by our shared values, we thrive in an environment where collaboration and openness are valued. We believe that innovation is powered by perspective and that teamwork and respect for each other lead to superior results. We elevate each other and obsess about doing the right thing. Our associates serve with humility and a deep respect for their responsibility in helping our customers achieve their goals and realize their dreams. Together, we are on a quest to change banking for good.

Executive Assistant

Capital One is partnering with Walmart, the largest company in the US by revenue, to revolutionize the future of retail for Americans. With Walmart’s size and scale and Capital One’s tech horsepower and credit underwriting capabilities, we’ll create a revolutionary payments platform and credit card program. We need innovative, adaptive, go-getters to propel us forward on this journey.

We are looking for an experienced, innovative, detail-oriented, and resourceful Executive Assistant to support the Senior Vice President (SVP) of a dynamic, fast-paced growing business. In this role, your quick thinking, flexibility, and adaptability will be key to meeting frequently-changing priorities. You will strategically manage your executive’s complex schedule through prioritization and organization. You will autonomously take on new tasks and projects and rely on problem-solving skills to make it all work! You are critical to the success of a well-run, efficient, productive and happy team.

Responsibilities

• Provide an exceptional standard of support for the executive.
• Manage the executive’s calendar, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Organize key team activities and events (such as all-hands meeting, team meetings, conferences, and social events).
• Prepare professional business communications including memos, letters, and emails/
• Partner closely with the executive leadership team, Chief of Staff, other administrative professionals and various internal and external stakeholders.
• Perform general administrative duties, such as copying, faxing, distributing mail, ad-hoc requests, etc.
• Promote a fun and team-oriented work environment.
• Maintain highly-organized confidential files and records.
• Manage multiple projects, taking on new responsibilities, autonomously providing solutions and assistance and handling novel issues.

Specific candidate competencies include, but are not limited to:

• Possesses strong interpersonal and communication skills, and able to build strong relationships with individuals at all levels of the organization.
• Demonstrates exceptional time-management skills and the ability to prioritize between competing priorities.
• Consistently meets commitments and is highly-motivated, adaptable, and energetic.
• Demonstrates a solution orientation with strong problem solving skills and impeccable judgment.
• Comfortable working in a high-energy, collaborative, professional environment with an evolving culture.
• Lives Capital One’s corporate values of “excellence” and “do the right thing” by demonstrating personal integrity, earning and respecting the trust of associates, communicating openly, maintaining confidentiality, and acting according to the highest ethical principles.

As one of the “100 Best Companies to Work For,” you can look forward to coming to work every day with a team of people that are committed to excellence and doing the right thing.

Basic Qualifications

• High School Diploma, GED, Equivalent Certification, or Military Experience
• At least 4 years of previous administrative support experience
• Proficiency in Microsoft Office or Google Suite

Preferred Qualifications:

• Bachelor’s Degree
• 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• 5+ years of calendar management supporting an executive
• 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom technology for meeting users
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

No agencies please. Capital One is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at [email protected] . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One’s recruiting process, please send an email to [email protected]

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).