Executive Assistant to Vice President of Communications

Job Description

Company Description

Dropbox is a leading global collaboration platform that's transforming the way people work together, from the smallest business to the largest enterprise. With more than 500 million registered users across more than 180 countries, our mission is to unleash the world’s creative energy by designing a more enlightened way of working. Headquartered in San Francisco, CA, Dropbox has more than 12 offices around the world.

Team Description

Our Communications team brings the Dropbox story to life and shares it with the world. From product announcements to user stories to speaking engagements, our work takes many forms and reaches diverse, international audiences. We build compelling narratives to help people connect with our product, brand, and vision.

Role Description

We are looking for a polished, detail-oriented Executive Assistant who thrives in a fast-paced environment. You’ll provide dedicated administrative assistance to the VP of Communications, working closely with the Comms and Brand Marketing leadership and team members who are spread across seven offices around the globe. You will be the go-to resource for the team on processes, procedures, and help escalate urgent matters, all while keeping a good pulse on the organization’s health and morale. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you!

Responsibilities

• Strategic calendar management in a fast-changing environment
• Arrange complex travel itineraries, leveraging opportunities to engage with internal and external parties
• Event management and execution: Quarterly Leadership Team Offsites, Annual Global Team Offsite, Annual Media Party, Internal talks hosted by VP, Press events, Dinners, miscellaneous speaking engagements, and hosting reporters
• Own the agenda for all LT meetings in conjunction with VP and HRBP
• Discreetly handle confidential and non-routine information on a regular basis
• Prepare monthly expense reports

Requirements

• Bachelor’s Degree
• 3+ years experience in an administrative support role
• Track record of consistently and independently delivering tasks without follow-up from Lead
• Substantial project management experience
• Champion calendaring and prioritization skills
• Ability to move quickly, juggle multiple projects at once, and make quick decisions without sacrificing attention to detail
• Great communication skills and the ability to work effectively with different personalities
• Strong Google Apps/technology skills
• Ability to maintain composure and sense of humor in high-pressure situations
• Passion for Dropbox and helping your lead’s organization as it scales

Benefits and Perks

• 100% company paid individual medical, dental, & vision insurance coverage
• 401k + company match
• Market competitive total compensation package
• Free Dropbox space for your friends and family
• Wellness Reimbursement
• Generous vacation policy
• 10 company paid holidays
• Volunteer time off
• Company sponsored tech talks (technology and other relevant professional topics)

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).