IT Cost Administrator I

Job Description

This assignment posting is for an Agency Worker opportunity with Dotdash Meredith. The Agency Worker is paid by a staffing agency employer. Agency Workers will receive a W2 from the staffing agency reporting their earnings for tax purposes. IT Cost Administrator I Reporting to the IT Procurement & Reporting Team Lead and as a key member of the IT Cost Management department, the IT Cost Administrator I will provide critical support to Dotdash Meredith staff, ensuring efficient and cost-effective IT procurement, asset management, telecom expense management, and fixed asset maintenance. This role requires a highly organized and detail-oriented individual with a strong focus on customer service and a passion for optimizing IT spending and maximizing the lifecycle of IT assets. In-office Expectations: This position is fully in-office due to the nature of the work being done. The Information Technology team is committed to providing every Dotdash Meredith team member with an exceptional technology experience, starting when they power on their device. Technology should be a seamless and secure enabler of collaboration, not a barrier. Our mission is to remove all obstacles to productivity and provide a delightful experience for our end-users and internal technology teams. We strive to make working with IT and our systems easy, efficient, and enjoyable. We work collaboratively across all IT functions to provide top-notch support, manage our assets effectively, ensure our infrastructure runs smoothly and securely, and ultimately empower our colleagues with the best tools to succeed. Assignment Details: 40 hours a weekStart date: ASAPEnd date: 6 months with potential to extendHourly Rate: $32 Location: New York DDM Office Assignment Responsibilities:

• IT Procurement Support: Manage the IT Procurement ticketing queue, providing timely and effective support to staff while adhering to established SLAs.
• Software License Management: Manage and audit purchased software licenses, ensuring compliance and optimizing utilization.
• Telecom Expense Management (TEM):
• Manage and audit telecom programs, identifying opportunities for cost savings and efficiency improvements.
• Track all telecom assets and services (inventory management).
• Ensure accurate billing and identify errors (invoice processing and auditing).
• Analyze telecom usage patterns to identify areas for optimization (usage monitoring).
• Distribute telecom costs to the appropriate departments or cost centers (cost allocation).
• Provide insights into telecom spending and trends (reporting and analysis).
• Fixed Asset Management (IT):
• Using the Oomnitza asset management system, maintain and track IT fixed assets throughout their lifecycle, from acquisition to disposal.
• Ensure accurate recording of fixed asset information in the Oomnitza Asset Management system.
• Coordinate with the IT Service Desk to conduct regular audits of IT fixed assets to verify their existence and condition.
• Ensure that the disposal of retired IT fixed assets complies with company policies and regulations.
• Documentation: Create, manage, and maintain internal procurement and fixed asset documentation, ensuring clarity and accessibility for the team.
• Purchase Order Processing: Create and process purchase orders for IT acquisitions, ensuring accuracy and adherence to procurement policies.
• Financial Reporting and Analysis: Generate reports on IT spending, reconcile actual spending against forecasted spending, and provide insights into cost trends, including fixed asset depreciation.
• Vendor Onboarding: Onboard IT vendors into our accounts payable system, ensuring seamless integration and compliance.
• Project Support: Assist with ad-hoc and team projects as needed.

15%IT Procurement Support: Manage the IT Procurement ticketing queue, providing timely and effective support to staff while adhering to established SLAs.5%Software License Management: Manage and audit purchased software licenses, ensuring compliance and optimizing utilization.20%Telecom Expense Management (TEM):Manage and audit telecom programs, identifying opportunities for cost savings and efficiency improvements.Track all telecom assets and services (inventory management).Ensure accurate billing and identify errors (invoice processing and auditing).Analyze telecom usage patterns to identify areas for optimization (usage monitoring).Distribute telecom costs to the appropriate departments or cost centers (cost allocation).Provide insights into telecom spending and trends (reporting and analysis).20%Fixed Asset Management (IT):Using the Oomnitza asset management system, maintain and track IT fixed assets throughout their lifecycle, from acquisition to disposal.Ensure accurate recording of fixed asset information in the Oomnitza Asset Management system.Coordinate with the IT Service Desk to conduct regular audits of IT fixed assets to verify their existence and condition.Ensure that the disposal of retired IT fixed assets complies with company policies and regulations.5%Documentation: Create, manage, and maintain internal procurement and fixed asset documentation.10%Purchase Order Processing: Create and process purchase orders for IT acquisitions, ensuring accuracy and adherence to procurement policies.10%Financial Reporting and Analysis: Generate reports on IT spending, reconcile actual spending against forecasted spending, and provide insights into cost trends, including fixed asset depreciation.10%Vendor Onboarding: Onboard IT vendors into our accounts payable system, ensuring seamless integration and compliance.5%Project Support: Assist with ad-hoc and team projects as needed.Skills/Experience:

• Bachelor’s degree or equivalent work experience
• Proven experience in IT procurement, asset management, fixed asset management, or a related field, including experience with Telecom Expense Management.
• Experience with Oracle Cloud is a plus.
• Experience with asset management software (experience with Oomnitza is a plus).
• Working knowledge of fixed asset accounting principles and practices, including depreciation methods.
• Excellent customer service and communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Google Workspace, particularly Google Sheets.
• Ability to work independently and as part of a team.
• Highly organized and detail-oriented.

Dotdash Meredith is America’s largest digital and print publisher. Our 40+ iconic and fast-growing brands harness the best intent-driven content, the fastest sites, and the fewest ads to help nearly 200 million people every month, including 95 percent of US women, make decisions, take action, and find inspiration. Dotdash Meredith brands include PEOPLE, Better Homes & Gardens, Verywell, FOOD & WINE, The Spruce, Allrecipes, Byrdie, REAL SIMPLE, Investopedia, Southern Living and more.Please be aware of fraudulent recruiters offering opportunities at Dotdash Meredith. If you are in conversations about a job opportunity and wish to confirm its validity, please reach out directly to [email protected].