Executive Administrative Assistant

Job Description

Position Description:

CGI is seeking a positive and professional Executive Administrative Assistant with excellent organizational and time management skills. Preference is for someone willing to be in the office 3 full days a week and a successful track record of support.
This position is located in our Fairfax, VA office; however, a hybrid working model is acceptable.

Your future duties and responsibilities:

Your future duties and responsibilities
• Work closely with executives on administrative and operational initiatives
• Tasks include, but are not limited to:
-Keen calendar management for executives
-Overseeing all scheduling activities for the leadership team
-Assisting in setting up and running meetings and events (internal and external); Mastering current meeting and conference room technology
-Managing local, national, and international travel logistics
-Completing assigned project work and ad hoc data requests, as needed
-Obtaining and submitting signature approvals for executives in the unit
-Collaborate with administrative teams across the business unit as well as within the enterprise to ensure efficient coordination of schedules, meetings, and events

Required qualifications to be successful in this role:

• High school diploma and 4-6 years of demonstrated success supporting a busy, executive team with a positive, can-do attitude
• Experience in Federal Contracting
• Proven ability to manage heavily overscheduled calendars through the use of Outlook; including the judgment to screen meeting and message requests to determine appropriate priority level and forethought during local travel to plan out logistics and determine alternative plans
• Analytical thinker who can identify and weigh different options for solving problems and then make an independent decision on how best to resolve issues
• Experience with face paced and quickly changing environments with the ability to adjust accordingly
• Strong organizational skills are essential
• Extensive experience with Microsoft Office including Outlook, Word, Excel, and PowerPoint as well as MS Teams
• Strong written and oral communications skills and the ability to communicate effectively with executive level managers and customers
• Willingness to build and nurture relationships across the enterprise and with key external stakeholders
• Initiative and creativity to come up with ways to improve efficiency and organization; constant learning and organizational improvement
• Energetic, executive presence and positive attitude and willingness to learn and take on new tasks
• SharePoint experience a plus
• Ability to remain calm when situations occur and resolve them quickly and professionally; unflappable
• Ability to handle confidential material appropriately
• Ability to work outside of business hours as needed (not expected at all times)
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and license and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $61,900.00 - $115,000.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
• Competitive compensation
• Comprehensive insurance options
• Matching contributions through the 401(k) plan and the share purchase plan
• Paid time off for vacation, holidays, and sick time
• Paid parental leave
• Learning opportunities and tuition assistance
• Wellness and Well-being programs
Due to the nature of this government contract, US Citizenship is required.
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Skills:

• Change Management
• Asset Management (T1)
• Capture Management
• Project Management

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because...
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.
Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team—one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at [email protected] . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.