Payroll Manager

Job Description

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an experienced and detail-oriented Payroll Manager. This job reports to the Assistant Controller in the Finance Department of the Office of the Chief Financial Officer of PPFA. The Finance Department provides confidence to all stakeholders in the fiscal and fiduciary responsibility of Planned Parenthood Federation of America (PPFA), Planned Parenthood Action Fund (PPAF) and its related entities, and Planned Parenthood Global (PP Global) and its related entities (collectively the Organizations) with a commitment to customer service, sound controls, compliance monitoring, and timely, accurate, and complete reporting, analysis and decision support to further the Federation’s mission. Purpose: The Payroll Manager is responsible for overseeing and managing the Organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. They will analyze and interpret payroll data, understanding trends, analyzing variances, and exercising critical thinking as they collaborate with the Finance leadership team. Delivery: ● Oversee and manage the end-to-end payroll process for all employees, ensuring timely and accurate payroll disbursements. ● Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices, including registration with the states. ● Handle complex payroll tasks, including processing off-cycle payments, retroactive adjustments, and garnishments. ● Collaborate with IT and PCE departments to integrate payroll systems with other PCE and finance systems. ● Troubleshoot and resolve payroll system issues promptly. ● Collaborate with all Finance teams to provide accurate, real-time data to our stakeholders, enabling them to make strategic decisions. ● Serve as the primary point of contact for employee payroll inquiries and issues. ● Ensure a high level of customer service and satisfaction by addressing and resolving payroll-related concerns promptly. ● Perform other duties as assigned. Engagement: ● Works with staff in other departments as well as the People, Culture & Equity department to coordinate the payroll process and produce work that is on time and meets performance goals. Knowledge, Skills and Abilities (KSAs): ● Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred. ● CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is highly preferred. ● Minimum of 5-7 years of experience in payroll management, with at least 3 years in a supervisory role. ● Extensive knowledge of federal, state, and local payroll tax regulations. ● Proven experience with state registrations and filings. ● Proficient in UKG or other payroll software and Microsoft Excel. ● Excellent organizational skills and attention to detail. ● Exceptional communication and interpersonal skills. ● Ability to handle confidential information with discretion and professionalism. ● Ability to work collaboratively and flexibly with a dynamic, fast-moving team, completing multiple tasks with poise, accuracy, and confidence. ● Strong organizational, analytical, and problem-solving skills ● Strong oral and written communication skills ● High proficiency in Google products ● Flexibility and ability to adapt to quickly changing priorities and ambiguous situations ● Commitment to PPFA’s mission and diversity, equity, and inclusion, particularly surrounding race equity ● A deep commitment to Planned Parenthood’s mission of promoting Sexual and Reproductive Health Travel: 5-10% $91,000 - $96,000 a year Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts. We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. PPFA participates in the E-Verify program and is an Equal Opportunity Employer. #LI-SY1 *PDN-HR Roles that are denoted as NYC, DC, or both will work a hybrid schedule, requiring 2-3 days per week in the office unless the role is denoted as onsite , which requires working onsite full time or 5 days per week. Apply for this job