Fleet Safety Coordinator

Job Description

We're Hiring for a Fleet Safety Coordinator!

If you are excited and passionate about helping #LetsSolveWater, consider joining our team today! Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark!

Responsibilities include but are not limited to developing materials and conducting training for drivers, ensuring vehicle driver training is completed with every active driver, conducting audits, providing training, data analysis, trend reports, dashboard updates, and inspections of private fleets to monitor compliance and DOT compliance audits.

This position will also assist oversight and administration of both Commercial & non-commercial drivers & vehicles. In partnership with pertinent stakeholders, ensures the safety and compliance strategy is aligned with broader organizational goals.

Essential Duties/Principal Responsibilities:

• Conduct incident trend analyses and make recommendations aimed at reducing claims.
• Assist with the implementation of DOT medical surveillance and audit programs working with Human Resources, Xylem Shared Services, and Donlen.
• Assist with developing and delivering employee fleet-related training in a wide variety of settings such as LMS and the Global Alert Driving Program.
• Anticipate and identify health and safety hazards in the workplace and work to implement new technologies.
• Conduct inspections, surveys, assessments, audits, and investigations that result in measures to identify risks and ensure occupational safety. Implement third-party audits.
• Prepare and effectively present comprehensive written and oral reports to the Senior Leadership Team related to Fleet Scoreboard.
• Establish and maintain effective working relationships with associates, administration, professionals, line employees, outside agencies and contractors, and the public.
• Assist in managing documentation and regulatory research to ensure full compliance with DOT and FMCSA rules.
• Partners with the Safety Director to develop and consequently implement/roll out fleet safety systems, policies, and routines that continuously assess risk, set goals, drive accountability, implement best practices, and monitor/improve fleet safety performance.
• Work closely with field management to develop and execute continuous improvement initiatives and projects to drive cost reductions, internal efficiency, and service improvements, i.e., effective route planning.
• Ensure full utilization of Donlen telematics/Geotab features and data to optimize compliance with federal regulations.
• Leverage telematics data and insights to analyze causes of accidents, driver behavior, and near misses. Identify risk trends and develop plans to mitigate the risk.
• Communicate information effectively within all business channels of the organization.
• Work locally with the corporate council concerning fleet litigation and/or claims.
• Participate in EHS audits and inspections of facilities across North America.
• Remain current and up to date on all DOT regulations and oversee all aspects of compliance efforts
• Oversee driver qualification (DQ) process by ensuring new drivers are fully compliant before being released to drive and ensuring ongoing compliance with current drivers
• Work with HR to ensure random drug & alcohol program is followed
• Monitor renewals for all required fleet permits/licenses/registrations
• Administer driver scorecard, safety analytics, and video

Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certification:

• Bachelor's degree in Business, Occupational Health, Safety Administration/Management, Transportation, Logistics, or a similar field of study or equivalent combination of education and work experience
• 3 to 5 years of extensive knowledge of DOT Federal Motor Carrier Safety Administration (FMCSA) regulations and requirements
• Strong organizational, analytical, and time management skills
• Knowledge on Canada Transport Regulations
• Advanced computer skills: Word, Excel (pivot table capability), PowerPoint presentations
• Commitment to excellence and high standards
• Highly effective verbal, written, and interpersonal communication skills
• Previous experience in the use of vehicle telematics programs
• Strong organization skills and attention to detail

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Office: Standard office equipment; work usually performed in an office setting free from any disagreeable elements.
• Intermittent exposure to all outdoor weather conditions; intermittent exposure to shop and job site noise (to maximums of 95 decibels).
• Travel: As required to fulfill the duties listed above. Other travel as needed or required by the company.
• Extended hours as needed
• Field PPE required to be worn: Safety shoes, reflective vest, cap/hard hat, and safety glasses

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Standard weekly job hours: 40 hours

Travel requirement: up to 50% per month

SALARY: The estimated salary range for this position is $62,000 to $90,000 plus bonus. Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement. At Xylem, we embrace diversity and strive to create avenues where employees feel valued and appreciated through our DE&I initiatives and Employee Resources Groups (ERG). Xylem is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Xylem prohibits discrimination, harassment of any kind and does not discriminate in employment on the basis of race, color, religion, sex or sexual orientation (including pregnancy and gender identity), national origin, political affiliation, marital status, medical conditions or disability, genetic information, age, or other non-merit factors. Join the global Xylem team today! Xylem is a team creating advanced technology solutions to the world’s water challenges through developing new technologies and services that will improve the way water is used, conserved, and re-used in the future is central to our work. Our products and services move, treat, analyze, monitor, and return water to the environment, in public utility, industrial, residential, and commercial building services settings. Xylem also provides a leading portfolio of smart metering, network technologies and advanced analytics solutions for water, electric and gas utilities. Disclaimer: The information listed within this job description is designed to indicate the general nature of work expected for this position and shall not be viewed as a comprehensive inventory of all duties, responsibilities, and qualifications required in this position. Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship. Xylem reserves the right to modify this job description or assign other duties to this position as needed. #LI-SW2