Logistics & Scheduling Coordinator

Job Description

We’re Hiring for a Logistics and Scheduling Coordinator!

If you are excited and passionate about helping #LetsSolveWater, consider joining our team today! Xylem , Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark!

T HE ROLE : Xylem seeks to hire a Logistics & Scheduling Coordinator to join our Logistics Team within Assessment Services. The Logistics & Scheduling Coordinator will be responsible for both domestic and international logistics needs for the Assessment Services Group. This role requires that the candidate is occasionally available to process shipments after hours and on the weekends (locating parcels, equipment not arriving as scheduled, late delivery shipment, emergency shipments (etc.) We offer a full benefits package to include 4 WEEKS Paid Time Off (PTO) for hourly positions, health, dental, vision, investment savings plan, and other additional miscellaneous benefits.

CORE RESPONSIBILITIES : To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.

• Facilitate, coordinate and lead the project and non-project scheduling & shipping needs including processing tool requests, quote requests, shipping requests (Microsoft AX and non-AX) and other logistic activities as required.
• Process fixed asset requests for reservation, manage scheduling, anticipate challenges, resolve issues and escalate conflicts for quick resolution to ensure On-Time delivery of all shipments
• Required to perform shipment readiness or “Tertiary” checks per shipment. (Make sure shipping paperwork is accurate, matches physical shipment and shipment is packaged appropriately)
• Foster communication between related roles and departments, and be the liaison between Operations, Material Handling and Logistics departments (ex: resource schedulers, those responsible for version control and Bills of Material, Tool Support, Purchasing, Operations, R&D, Finance, and Production Departments)
• Work with our 3PL Partners and Freight Forwarders to quote, book and monitor shipments until delivery.
• Closely Interact with Pure’s Freight Forwarders, 3PL partners, warehouse locations, & custom brokerage partners.
• Lead the site’s inventory, material handling, and warehouse needs as required
• Support as required the Inventory control auditing including cycle counts and annual inventory audits.
• Assist in preparing physical shipment as needed including palletizing freight, offloading / loading containers/trucks including appropriate strapping, wrapping, and securing.
• Continually review freight costs to keep costs down where possible.
• Identifying and shipping Dangerous Goods with appropriate labels and DG certificate where applicable and according to latest IATA regulations.
• Trade compliance activities and adherence.
• Fulfill shipping requests and tool scheduling needs
• Prepare domestic and international shipping documentation
• Clearly communicate shipment status, Ship dates, ETA, and location upon request (utilizing the scheduling tools Pure provides)
• Maintain a safe and orderly working environment through workplace organization best practices
• Drive cost saving opportunities on a per-shipment basis

QUALIFICATIONS :

• Bachelor’s Degree in Supply chain or business-related field, or equivalent working experience is required
• APICS or equivalent certification (a plus)
• Effective Verbal and Written Communication Skills
• 2-3 years of Planning & Scheduling experience within a project related environment
• Continuous Improvement experience (a plus)
• Project management skills (a plus)
• Knowledge of trade compliance practice (a plus)
• Process orientated and disciplined to procedural adherence and utilization
• Knowledge of International Logistical Principles and Practices
• Experience working in a Material Handling environment
• Demonstrate effective shipment planning and scheduling skills
• Ability to work in a fast-paced environment with strong problem-solving skills
• Highly proficient in (MS Excel, PowerPoint, Word and Outlook) and familiar with Scheduling tools
• Strong and proactive internal and external customer service skills with great attitude and professionalism
• Must be well organized, flexible, detail oriented and able to multitask
• Excellent communication, follow-through and process improvement skills
• Time management practices and time-directed prioritization (a must)
• Dangerous goods certification

DAY IN THE LIFE

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate lifting (20-45 lbs.)
• Warehouse environment subject to loud noises, moving machinery and equipment, and climate changes.
• Regularly required to sit or stand, reach, bend and move about the facility

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Warehouse and office environments
• Typical climate controlled office environment requiring the use of standard office equipment.
• Standard weekly job hours: 40 hours

Salary

Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.

At Xylem, we embrace diversity and strive to create avenues where employees feel valued and appreciated through our DE&I initiatives and Employee Resources Groups (ERG). Xylem is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Xylem prohibits discrimination, harassment of any kind and does not discriminate in employment on the basis of race, color, religion, sex or sexual orientation (including pregnancy and gender identity), national origin, political affiliation, marital status, medical conditions or disability, genetic information, age, or other non-merit factors.

Join the global Xylem team today! Xylem is a team creating advanced technology solutions to the world’s water challenges through developing new technologies and services that will improve the way water is used, conserved, and re-used in the future is central to our work. Our products and services move, treat, analyze, monitor, and return water to the environment, in public utility, industrial, residential, and commercial building services settings. Xylem also provides a leading portfolio of smart metering, network technologies and advanced analytics solutions for water, electric and gas utilities.

Disclaimer: The information listed within this job description is designed to indicate the general nature of work expected for this position and shall not be viewed as a comprehensive inventory of all duties, responsibilities, and qualifications required in this position. Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship. Xylem reserves the right to modify this job description or assign other duties to this position as needed.

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