Executive Assistant

Job Description

Company Description

MicroStrategy transforms organizations into intelligent enterprises through data-driven innovation. We match smart people to dynamic projects and technologies that truly challenge their talents. Curious and creative in outlook, our success is built on the talent and energy of smart and driven people. MicroStrategy (Nasdaq: MSTR) is a worldwide leader in enterprise analytics and mobility software. A pioneer in the BI and analytics space, MicroStrategy delivers innovative software that empowers people to make better decisions and transform the way they do business. We provide our enterprise customers with world-class software and expert services so they can deploy unique intelligence applications.

Job Description

Provides administrative and operational support for Executive management and Japan office

• Maintains confidentiality as he/she interfaces with all levels of the organization
• Acts as liaison for Executive management to the rest of the company
• Manages assignments that can be diverse and require a high degree of initiative, as well as, independent action and sound business judgment
• Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations
• Provides administrative support such as: calendar management, meeting and travel planning, expense reimbursement, document drafting, gate keeping/call screening, interview coordination, submitting purchase orders, managing distribution groups and other record-keeping functions
• Assists, manages and coordinates all events within the Executive office
• Negotiates and manages vendor contracts by negotiating with multiple vendors for the most cost effective rate to stay within event budget, managing the contract process within our MicroStrategy Contracts team and with the vendor
• Manages and coordinates internal team meetings; includes agenda management, scheduling luncheon orders and taking meeting notes for the Executive
• Office administration / Daily Workplace Operations – manage office supplies, secure document management and other convenience services
• Liaise with Regional Legal and Finance team in Singapore as well as Sales team and support if they needed
• Appoints as Power of Attorney (POA) and affix the corporate seal for contracts, tax returns, bank documents and any other document required after receiving approval from APAC Finance director
• Send supplier invoices in PDF to shared services center (FSSC) based in Poland for payment processing and arrange courier to send invoices prepared by Lead Accountant to customers
• Liaise with vendors for payment related inquiries and follow up with FSSC for urgent/overdue payment
• Administrator for Japan employees corporate card program with authority to activate/de-activate cards and change credit limit
• Administrator for fixed asset and performs asset tagging for new purchases and liaise with APAC IS team for asset requests/disposals
• Provide support to new hires such as laptop setup, T&E policy briefing, etc.

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