Administrative Assistant, Advocacy

Job Description

ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Administrative Assistant, Advocacy in the Justice Division of the National Political Advocacy Department of the ACLU’s National office in New York, NY.

The ACLU is one of the nation’s largest and most effective advocacy organizations, even as it is better known for its success in the nation’s courtrooms. The National Political Advocacy Department (NPAD) works to strengthen the efforts of the ACLU at the federal, state, and local levels of government. The department harnesses the political power that comes from having more than eight million members and supporters, as well as affiliates in every state. By driving issue campaigns involving organizing grassroots lobbying campaigns using modern tactics, the ACLU seeks to achieve change as profound in the legislative, administrative and electoral arenas as it has accomplished through the courts.

Reporting to the Director of the Justice Division the Administrative Assistant will ensure the Justice Division Team has the tools, information, and logistical support it needs to accomplish its work. The Assistant handles clerical tasks, assists the Division Director as needed in implementing systems and executing procedures, and generally provides for an efficient operation of the office.

RESPONSIBILITIES

• Perform various administrative functions including data entry, filing, arranging travel, scheduling, answering phones, distributing mail, and maintaining databases and organize electronic and hard copy filing and tracking systems
• Draft correspondence and other materials as requested; respond to written and verbal inquiries, as directed
• Maintain databases and organize electronic and hard copy filing and tracking systems
• Process and track travel and other expenses
• Provide logistical support for division-wide events, scheduling and arranging meetings, conference calls and webinars; coordinating catering and audio-visual requests; preparing materials and taking minutes
• Coordinate onboarding and exit of division employees
• Maintain inventory of department office supplies and equipment
• Schedule, facilitate, and provide logistical support for be they in-person, teleconference, or webinars
• Prepare, proofread, and edit documents
• Provide administrative support for the managers’ review of applications for intern positions
• Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers

In addition to:

• Engage in special projects and other duties as assigned
• Center principles of equity, inclusion, and belonging in all work, embedding the values in program development, policy application, and organizational practices and processes
• Commitment to the mission of the ACLU
• Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance
• Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts

EXPERIENCE & QUALIFICATIONS

• Highly organized with excellent time management skills; detail oriented with the ability to work in a fast-paced environment, and manage multiple projects simultaneously, often under strict deadlines
• Strong written and verbal communication skills
• Ability to work independently and collaboratively
• Excellent interpersonal skills and confidence to navigate a large department and complex organization
• Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint)

PREFERRED QUALIFICATIONS

• Equivalent experience in an administrative role
• Previous experience with legislative issues, advocacy, or political work
• Experience with travel and expense management platforms such as Captio, Certify, or Concur is preferred

COMPENSATION

Salary for this position is $69,354. Excellent benefits package provided.

ABOUT THE ACLU

The ACLU dares to create a more perfect union – beyond one person, party, or side. Our mission is to realize this promise of the United States Constitution for all and expand the reach of its guarantees.

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.

Equity, diversity, and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities, protected veterans, and formerly incarcerated individuals are all strongly encouraged to apply.

The ACLU makes every effort to assure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email [email protected] . If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.