Senior Executive Assistant (Executive Legal Assistant / Paralegal) #2477

Job Description

GRAIL is a healthcare company whose mission is to detect cancer early, when it can be cured. GRAIL is focused on alleviating the global burden of cancer by developing pioneering technology to detect and identify multiple deadly cancer types early. The company is using the power of next-generation sequencing, population-scale clinical studies, and state-of-the-art computer science and data science to enhance the scientific understanding of cancer biology, and to develop its multi-cancer early detection blood test. GRAIL is headquartered in Menlo Park, CA with locations in Washington, D.C., North Carolina, and the United Kingdom. GRAIL, LLC is a wholly-owned subsidiary of Illumina, Inc. (NASDAQ:ILMN). For more information, please visit www.grail.com . Join a highly organized and exceptionally agile Executive Administration team driven by our mission: to detect cancer early, when it can be cured. We work behind the scenes making crucial contributions to the mission via those we support. This role requires highly-developed interpersonal skills, a friendly and helpful demeanor, and a solution-oriented approach. Based in Menlo Park, the Senior Executive Assistant will report directly to the Executive Head of Legal and support additional Senior People leaders within GRAIL. This position requires a high level of discretion and confidentiality with ability to manage relationships both internally and externally.

You will:

• Exercise discretion and sound judgment in a diversity of C-suite Level matters, while maintaining the highest levels of confidentiality with impeccable written and verbal communication, administrative, and organizational skills,
• Ability to maintain a realistic balance among multiple priorities, with a knack for establishing strong relationships
• Multitask efficiently; excelling at synthesizing and coordinating multiple communications in a fast-paced and dynamic environment
• Actively manage the calendar, meetings, and priorities
• Comfortable with external communications
• Remain calm under pressure with exceptional attention to detail
• Team player - have team-oriented experience and approach; enjoys working cross-functionally in partnership with teams
• Takes initiative: anticipating, addressing and resolving potential needs, conflicts, or challenges
• Thrive in a fast paced environment
• Support Head of Legal and other senior executives, actively leading and optimizing their complex calendars across multiple time zones.
• Provide support with legal documents, records, agreements, discovery, pleadings and correspondence documents; including proofread documents and processing of incoming legal documents
• Manage onsite and electronic legal filing and recordkeeping.
• Coordinate and arrange domestic/international travel, prepare expense reports, coordinate team meetings, events and off-sites
• Communicate with external counsel and business stakeholders.
• Help manage contracting and budgeting administrative processes, including supporting budget, purchase orders, invoicing and contract requests
• Take an active role in creating administrative and operational process improvement to ensure efficiency where needed.
• Help draft and prepare correspondence for internal announcements and organizations with which the executives are involved
• Acts as a liaison and trusted partner for assigned executives relaying and exchanging information with others including: Senior leaders, customers and clients, and other cross functional organizations or colleagues.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports via G Suite, special projects, and other documents in support of objectives for the organization.
• Actively participate in staff meetings, take meeting notes, assist in following up with action items

Your background will include:

• 10+ years of experience in executive admin support, Legal Assistant/Paralegal or combination of B.A./B.S. degree with relevant experience supporting C-Suite executives, law firms or corporate legal department
• Paralegal Certificate from an ABA-Approved program; a plus, but not required.
• Strong business sense and can decipher priorities and make sound judgment calls when needed
• Preference: Working knowledge of legal terminology and office procedures.
• Excellent communication skills with the ability to build effective internal and external relations; impeccable attention to detail, project management, prioritization and organizational skills.
• Ability to quickly learn and implement new procedures, software, and technologies.
• Commitment to excellence. Performs duties at the highest level possible on a consistent basis.
• Positive “can do” attitude with a strong desire to roll up sleeves.
• Experience with Google Suite or other cloud based office programs.
• Experience maintaining confidentiality, addressing sensitive information with a high level of customer service
• Start-up experience in a company that has scaled quickly, a plus.

GRAIL is an Equal Employment Office and Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. We will reasonably accommodate all individuals with disabilities so that they can participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Following extensive monitoring, consideration of business implications, and advice from internal and external experts, GRAIL US has made the decision to require that all U.S. employees be “Fully Vaccinated” with the COVID-19 vaccine and “Up to Date” with any recommended booster. “Fully Vaccinated” is defined as two weeks after both doses of a two-dose vaccine (e.g. Pfizer or Moderna) or two weeks since a single-dose vaccine (e.g. Johnson & Johnson) has been administered; "Up to Date" means having timely received any COVID-19 vaccine booster(s) in accordance with CDC guidelines. Absent a qualifying exemption, all GRAIL US employees are to comply with this requirement, including providing documentation of such vaccination status, as a condition of employment. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation for consideration by GRAIL. Apply for this job