Executive Assistant - Sustainability

Job Description

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

Job Description

What’s it all about?

The Executive Assistant role directly supports both the Europe Sustainability Solutions lead, and Head of Inclusive Impact & Sustainability (II&S), as well as providing office management support to the broader teams. Responsibilities include scheduling, budget and expense management, coordinating travel, event planning, and operational support.

This is an ideal position for an individual with an administrative and planning background, looking to develop their capabilities, working in a dynamic, fast-paced environment.

What we expect of you, day to day.

Administrative Responsibilities

• Executive scheduling - Assist in the management of the executives’ calendars including scheduling meetings, setting up conference calls and arranging travel.
• Budget and Expense Management - Oversee management of the functional budgets, process expense reports on behalf of the executives, provide Purchase Order and Invoice support to broader team.
• Logistical Coordination - Plan and manage logistics related to executives’ travel and executive/team meetings and events (onsite and offsite).
• Document Maintenance - Maintain Sustainability Solutions and II&S process documentations, distribution lists, assets library and message archives in accordance with records management requirements.
• Liaison - Communicate with a broad range of Visa professionals on behalf of the department, within Europe and expanding to global connectivity across all Visa regions and timezones. Partner and coordinate workload with other administrative team members.
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets and other related materials as needed.

Flex Work Arrangement - Hybrid Position - This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office two days a week, Tuesdays and Wednesdays with a general guidepost of being in the office 50% of the time based on business needs.

Qualifications

• Administrative experience in Office Management, must have experience in supporting executives in a
fast-paced, public-facing executive office.
• Strong verbal and written communication skills, excellent attention to detail and an ability to
communicate effectively with all levels.
• Demonstrated professionalism and experience in working with highly confidential information.
• Experience in budget and expense management.
• Exercise excellent judgment in setting priorities and interacting with internal and external contacts.
• Can-do attitude and team player mentality, must be proactive and solution oriented, looking for ways
to add value and assist the team.
• Exceptional project management capabilities.
• Work well under pressure and respond to tight deadlines, able to organize and prioritize across
competing priorities.
• Ability and openness to actively use different internal systems (e.g. Ariba, Concur etc.) and technology
– to complete tasks.
• Advanced MS Office skills (Teams, Word, Outlook, Excel & PowerPoint).

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. I'm interested I'm interested Privacy Policy Cookies Settings