Executive Assistant- Chief Financial Officer

Job Description

Acts as assistant to CFO, and Senior Leadership Team as required. May provide direction to administrative support staff if required. Standardizes work efforts, office management and acts as liaison to Building Management. Individual must be able to maintain confidentiality, work independently, demonstrate good judgment, self discipline and function effectively with minimal direction. Managerial experience and utmost professionalism is required for this position as well as excellent verbal, written and interpersonal communication skills.

Responsibilities

• Responsible for complete calendar management for Chief Financial Officer.
• Handles confidential documents, plans and correspondence involving senior management company-wide.
• Arranges detailed travel itineraries (domestic and international) and meeting schedules for CFO. Prepares and submits large expense reports.
• Coordinates schedules and attends Senior Leadership Meetings. Takes meeting minutes, compiles notes, necessary documentation for meetings and follows up on action items.
• Secures meeting rooms/conference centers and necessary AV equipment. Ensures appropriate logistical support such as catering, preparing printed materials, ensuring proper AV set up, etc.
• Sets up high level meetings with senior management and/or across several different time zones
• Actions special projects as assigned by the CFO and the Senior Leadership Team.
• Prepares routine correspondence for the CFO. Prepares and edits presentation slides in PowerPoint.
• Maintains vacation schedule for SVP’s and staff, ensuring proper coverage throughout the year.
• Gathers FY Objectives information of global Senior Leadership for submission to corporate.
• Coordinates calendar planning with Executive Management in New York Office.

Qualifications

• High school diploma or equivalent, plus additional formal training
• Bachelor’s degree strongly preferred
• Managerial experience, preferred
• Five to ten years previous experience
• Most recent two to three years’ experience as assistant to a senior executive level position with the following demonstrated abilities:
  • Experience in handling multiple calendars and global meeting schedules
  • Coordinating meeting rooms/conference centers and all logistical and AV support
  • Arrange international travel plans with multiple destinations
  • Able to deal effectively with high level internal and external customers
  • Excellent organization, communication and time management skills
  • Strong PC skills required: Outlook, Microsoft Office Suite, Visio.

Job: Finance & Accounting
Primary Location: US-NY-New York
Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 2210058
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].