Executive Assistant

Job Description

Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.

ADP is hiring Senior Administrative Support professional. In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

JOB DESCRIPTION:

Seeking a Polished, enthusiastic professional with a strong desire to be as productive as possible in a fast paced, energetic environment. Fluent in all Microsoft Office and Adobe pdf applications, solid customer service experience, and can work well independently or as a contributing addition to a group. Perfected multitasking abilities, phenomenal people skills, and excellent time-management skills, as well as the ability to prioritize a multitude of diversified tasks. Innovative thinker, business-conscious, and always looking to learn, build, and grow. Additional responsibilities will be office management work for our innovation center location.

RESPONSIBILITIES:

• Supports multiple Vice Presidents by planning and scheduling meetings, conferences, teleconferences, and travel, overall calendar management.
• Prepares reports by collecting and analyzing information, as needed by the leaders.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications.
• Contributes to team effort by accomplishing related results as needed.
• Coordinates off-site meetings and assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
• Coordinate and track training activities of internal associates
• Process/Audit expense reports reflecting supporting documents and following company T&E policy and procedures
• Gathers data and complete preparation of monthly SIT report
• Must be innovative and make substantial individual judgements and recommendations
• Substantial contact with internal individuals at all levels. Must be able to work with associates in multiple roles and with all levels including C- Level management
• Maintain and coordinate administrative staff coverage support calendar with other assistants and office manager
• Coordinate new hires and orientation in addition to I9, desk assignments, telephone, and administrative access.
• Ongoing creation and management of organizational charts and distribution lists.

Preference will be given to candidates who have the following:

• Some college courses/specialized secretarial training
• Excellent communication skills both verbal and written
• Superb organization skills
• Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
• Proven ability to work effectively both independently and in a team-based environment
  Ability to handle confidential matters
• Substantial knowledge of the department's operation and company procedures
• Proven ability in assembling, compiling, analyzing and summarizing data
• Demonstrated analytical ability in preparing reports and gathering statistical data
• Ability to work independently on projects and anticipate and address issues in the executive's absence
• Must be assertive, creative and innovative, with proven decision-making skills
• Experience working with senior management

Explore our COVID-19 page https://jobs.adp.com/covid19/ to understand how ADP is approaching safety, travel, the hiring interview process, and more.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. ADP is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.