Office Manager

Job Description

Company Description

ISO, a Verisk business, has been a leading source of information about property/casualty insurance risk since 1971. For a broad spectrum of commercial and personal lines of insurance, ISO provides statistical, actuarial, underwriting, and claims information and analytics; compliance and fraud identification tools; policy language; information about specific locations; and technical services. ISO serves insurers, reinsurers, agents and brokers, insurance regulators, risk managers, and other participants in the property/casualty insurance marketplace. To learn more about ISO please visit us at: www.verisk.com/iso . We are proud to be a part of the Verisk family of companies!

At the heart of what we do is help clients manage risk. Verisk (Nasdaq: VRSK) provides data and insights to our customers in insurance, energy and the financial services markets so they can make faster and more informed decisions.

Our global team uses AI, machine learning, automation, and other emerging technologies to collect and analyze billions of records. We provide advanced decision-support to prevent credit, lending, and cyber risks. In addition, we monitor and advise companies on complex global matters such as climate change, catastrophes, and geopolitical issues.

But why we do our work is what sets us apart. It stems from a commitment to making the world better, safer and stronger.

It’s the reason Verisk is part of the UN Global Compact sustainability initiative. It’s why we made a commitment to balancing 100 percent of our carbon emissions. It’s the aim of our “returnship” program for experienced professionals rejoining the workforce after time away. And, it’s what drives our annual Innovation Day, where we identify our next first-to-market innovations to solve our customers’ problems.

At its core, Verisk uses data to minimize risk and maximize value. But far bigger, is why we do what we do.

At Verisk you can build an exciting career with meaningful work; create positive and lasting impact on business; and find the support, coaching, and training you need to advance your career. We have received the Great Place to Work® Certification for the fifth consecutive year. We’ve been recognized by Forbes as a World’s Best Employer and a Best Employer for Women, testaments to our culture of engagement and the value we place on an inclusive and diverse workforce. Verisk’s Statement on Racial Equity and Diversity supports our commitment to these values and affecting positive and lasting change in the communities where we live and work.

Job Description

About the Team

The work environment at Verisk is fast paced, fun, and informal. The work is challenging, rewarding, and you will be working with a diverse group of highly professional individuals. We value and recognize excellent work, encourage innovative and creative thinking, yet also emphasize the importance of an appropriate work/life balance. Our team is comprised of professionals with advanced degrees and experience in a variety of disciplines. This creates an exceptional opportunity for collaboration and growth by drawing upon the knowledge and experiences of a truly diverse and highly skilled team.

About the Position:

We are currently seeking to fill the position of Administrative Assistant at Quality Planning (QPC), a business unit within Verisk, in the heart of downtown San Francisco. The ideal candidate is extremely dependable, organized, detail oriented, and has exceptional communication and time management skills, and always focuses on providing excellent customer service.

Duties & Responsibilities:

• Administrative Support
• Greet guests and provide assistance as needed
• Organize and schedule staff meetings and townhalls, including ordering meals and refreshments
• Assist other remote offices with administrative support as needed
• Receive and distribute mail and packages
• Answer incoming calls on main line and take appropriate actions as needed
• Maintain office calendar and staff directory
• Coordinate new employee set up and provide new hire orientation and tour
• Assist with employee departure from Verisk as needed (workstation clean up, collect badge/keys, final commuter checks, etc.)
• Organize and execute monthly teambuilding activities to budget
• Improve on current process and procedures
• Develop and maintain documentation
• Code invoices for processing
• Process corporate credit card purchase requests
• Prepare coding and accruals for corporate credit card and month-end reconciliation
• Process petty cash and Commuter Check benefits disbursements
• Keep tidy and maintain reception area, break rooms, conference rooms, and other collaboration and communal spaces
• Assist with ad hoc projects and requests
• Facility Maintenance & Operations Support
• Coordinate with building management and communicate to staff on maintenance, repairs, cleanliness, and other misc. operational issues
• Maintain copy and break room inventories and supplies by ordering replacements
• Coordinate maintenance of office equipment (HVAC, printers, water filters, document shredding, etc.)
• Coordinate break room clean teams

#LI-MC1

Qualifications

• 1-5 years' experience in an administrative role
• High school diploma; associate’s or bachelor’s degree in business, administration, or related field preferred
• Excellent verbal and written communication skills
• Detail oriented and well organized
• Ability to juggle multiple projects and many priorities in a fast-paced environment
• Must be able to work in office environment as this is not a remote work position

The ideal candidate:

• Is a total team player and has a can-do attitude
• Is extremely organized with a strong attention to detail
• Has exceptional administrative skills with the ability to multi-task
• Is willing to wear multiple hats and pitch in wherever needed with a service-oriented attitude
• Has a naturally accommodating, attentive, and positive personality
• Has the ability to make sound judgments without supervision
• Has excellent typing, proofreading, grammar and spelling skills
• Has experience with Microsoft Office suite (Outlook, Excel, PowerPoint, and Word)

Compensation:
Salary commensurate with qualifications. Benefits include medical, dental, vision, short and long-term disability insurance, life insurance, flexible health and dependent care spending accounts, commute assistance, 401(k), and Paid Time Off (PTO).

Due to the volume of applications, we will not be able to respond to every applicant.

Additional Information

Verisk Analytics is an equal opportunity employer.

All members of the Verisk Analytics family of companies are equal opportunity employers. We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran's status, age or disability.

http://www.verisk.com/careers.html

Unsolicited resumes sent to Verisk, including unsolicited resumes sent to a Verisk business mailing address, fax machine or email address, or directly to Verisk employees, will be considered Verisk property. Verisk will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Consumer Privacy Notice

At Verisk, the health and safety of our people is our number one priority. Effective November 15, 2021, and subject to applicable law, all prospective hires for office based roles or roles that support any of our businesses’ government contracts will be required to demonstrate that they are fully vaccinated against COVID-19 by their start date, or qualify for a legally-required medical or religious accommodation to this vaccination requirement, as a condition of employment. Hired candidates who do not demonstrate that they are fully vaccinated against COVID-19 by their start date, and who have not been approved for a legally-required medical or religious accommodation will no longer meet the requirements for employment and their offers of employment will be immediately rescinded, in accordance with applicable law.