Office Manager

Job Description

This is Adyen
Adyen is the payments platform of choice for the world's top companies, delivering frictionless payments across online, mobile, and in-store channels. Our team members are motivated individuals that help each other do remarkable things every day. We face challenging situations and solve them as a team. And together, we deliver innovative and ethical solutions that transform the way the world pays.

Office Manager

Our Sydney office is expanding and we are looking for an enthusiastic Office Manager and Marketing Coordinator to help us run a smooth office in Surry Hills. The ideal candidate is a highly organized person; a hands-on, creative thinker who is great at communicating and responsive to evolving business needs. Proactivity and autonomy are key to our culture.

Join us in a high growth, fast paced environment and help us build amazing office and brand experiences for our employees and customers alike.

What you'll do:

Office Management

• Provide a welcoming environment for all visitors and staff – internal and external
• Manage the Australia calendar
• Manage local vendors and seek new ones when appropriate
• Maintain file management, record keeping, office supply and equipment
• Ensure the Sydney office is running smoothly by dealing with daily queries including but not limited to managing incoming and outgoing mail, courier services, storing contracts, ordering catering, groceries, office and IT supplies
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
• Assisting in developing and managing social responsibility initiatives

Marketing Coordinator

Assisting our Marketing team with Adyen managed, sponsored and team events. This includes:

• End to end event management including logistics, set up and pack down
• Built out a support network of suppliers in Melbourne, Sydney and Brisbane
• Manage event invite process including collating guest list, sending invites and managing RSVP process
• Identify and propose events to sponsor
• Manage the events calendar

Who you are:

• You have 2+ years’ experience of working in an office management role
• Event planning and assistance experience is a must
• Passionate self-starter with the ability to thrive in a fast-paced, entrepreneurial setting.
• You love organizing events, and are comfortable wearing multiple hats to ensure a great office environment.
• You have excellent communication skills, well organised, proactive and like working collaboratively
• You have the ability to drive projects forward in a fast-paced environment, with proven skills in organization and coordination, with good attention to detail
• Fluency in spoken and written English
• You love to work in an international environment and have a willingness to travel

Your qualifications:

• 2 + years’ experience of working in a similar role or PA, event planning
• Excellent organizational skills
• Due to border closures Globally, at this time we are only able to consider candidates who already reside in Australia.

Our Diversity, Equity, and Inclusion commitments

Our unobvious approach is a product of our diverse perspectives. This diversity of backgrounds, cultures, and perspectives is essential in helping us maintain our momentum. Our business and technical challenges are unique, we need as many different voices as possible to solve them - voices like yours. So no matter where you're from, who you love, or what you believe in, we welcome you to be your true self at Adyen.

Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Even if you don't meet 100% of the criteria, Adyen encourages you to reconsider and apply. We look forward to your application.