Sr. Administrative Assistant

Job Description

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We are currently searching for a Sr Administrative Assistant to join our team in Sterling, VA. Employing some of the most talented, dedicated people on the planet is not by chance. People from all over the globe choose Collins Aerospace as the place to build a rewarding career, while helping create and deliver communications, integration, and engineering solutions that our global customers demand so that our world keeps moving and stays connected. It’s an exciting time to become a part of our team. Join us and discover how high your career can soar at Collins Aerospace.

Job Summary

The position performs complex administrative activities in close relationship to the day-to-day work of the Quality Assurance Operations department. The position available is located in Sterling, VA and will be an onsite position.

Job Responsibilities

• Provide administrative support to organization. Typical support tasks include: scheduling meetings/conference rooms, catering, expense report preparation, tool support, and other onsite support assistance as needed.
• Creating and pulling of SAP reports to create metrics used by team.
• Lead Coordinator of the Process Awareness Matrix and PAL, including tracking and posting documents released by enterprise, and assists with peer reviews.
• Assigns and tracks all ESAT audits, including internal floor sweep inspections.
• Serve as the focal point for site tool calibration logics, including inventory, tracking, purchase order submission, and vendor relationship management.
• Assisting in coordinating onsite and offsite customer meetings, meeting logistics, food orders, and set up/take down.
• Help in administering Sharepoint/Teamspace sites, Teams drive and other shared drives, including site content updates, user access, and assisting users with questions.
• Interact with other administrative assistants and support staff collaboratively to share knowledge and schedule activities across the business.
• Proofreads presentation content to ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity and formatting.
• Establishes, maintains and revises departmental files and coordinates logistics for archiving documents through vendor.
• May prepare materials for departmental meetings or reviews.
• Interfaces with personnel from numerous departments and external contacts.
• May assist in maintaining office supplies, including tracking, ordering and by organizing.
• Assist in tasks associated with onboarding of new employees.
• Perform other duties as requested by leadership, including special projects as assigned.

Additional Qualifications / Skills

• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to take initiative.
• Happy working as part of a team and the ability to work well with others.
• Patience and the ability to remain calm in stressful situations.
• Excellent customer service.

Basic Qualifications

• High School Diploma or equivalent. Undergraduate college degree preferred.
• Previous experience in customer service roles.
• Proficient with MS Office, O365, Outlook, Teams, and the Google Suite of products.
• Experience with Concur, Ariba and SAP, is preferred.

Collins Aerospace, a Raytheon Technologies company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

We make modern flight possible for millions of travelers and our military every second. Our major product lines are on-board virtually every aircraft flying. Be it keeping passengers safe with our emergency power generation systems or creating a positive in-flight experience through reliable cabin pressure controls and quieter engines, Power & Controls focuses on delivering a best-in-class experience to our customers. We hire the top people in the industry. Their ideas drive our performance, and their integrity keeps our customers happy. Join us as we take flight!

Collins Aerospace Diversity & Inclusion Statement:

Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.

WE ARE REDEFINING AEROSPACE.

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement
• Life insurance and disability coverage
• Optional coverages you can buy: Pet Insurance, Home and Auto, additional life insurance, accident insurance, critical illness insurance, group legal
• Ovia Health, fertility and family planning
• Employee Assistance Plan, including up to 5 free counseling sessions
• Redbrick - Incentives for a Healthy You
• Autism Benefit
• Doctor on Demand, virtual doctor visits
• Adoption Assistance
• Best Doctors, second opinion program
• And more!

Nothing matters more to Collins Aerospace than our strong ethical and safety commitments. As such, all U.S. positions require a background check, which may include a drug screen.

Note:

• Background check and drug screen required (every external new hire in the U.S.)
• Drug Screen only performed on re-hires who have been gone for more than 1 year

Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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