Administrative Assistant (New York)

Job Description

What is the opportunity?

Responsible for providing administrative support to our Research team.

What will you do?

• Prepare expense reports using web-based reporting system
• Update and maintain client contacts in database
• Creation, editing and formatting of PowerPoint Presentations, correspondence and reports for internal and external clients, will require high level of comfort and skill with Microsoft Excel and Word.
• Heavy Calendar Management – schedule meetings, etc.
• Production duties include: printing, binding and photocopying.
• Maintain and improve filing system.
• Coordinate marketing activities including travel arrangements, marketing materials and marketing schedules
• Organize meetings, conference calls and luncheons; internally and externally
• Various general administrative duties
• Other administrative duties include: expense reports, booking of travel, organizing conference calls, filing, sorting mail and other assigned duties.
• Proactively identify operational risks/ control deficiencies in the business
• Review and comply with Firm Policies applicable to your business activities
• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functions promptly.

Analyst support:

• Data collection and summary – via internet, Bloomberg
• Assist with special ad-hoc projects and initiatives
  

What do you need to succeed?

• 2+ years experience working as an administrative assistant, supporting multiple people at various levels.
• Computer proficiency in Microsoft Office, PowerPoint, Word, Excel, Adobe Acrobat.
• Ability to deal with multiple projects and tight deadlines is crucial.
• Experienced in office procedures and light bookkeeping.
• Strong organizational abilities.
• Detail oriented and able to work well in a team environment
• Displayed customer service focus.
• Excellent communication skills (written and oral).
• Able to take initiative and focus on productivity.
• Willing to work longer hours at short notice when required.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team

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JOB SUMMARY
City: New York City
Address: 200 Vesey Street
Work Hours/Week: 40+
Work Environment: Office
Employment Type: Permanent
Career Level: Experienced Hire/Professional
Pay Type: Salaried
Required Travel (%): 0-25
Exempt/Non-Exempt: Non-Exempt
People Manager: No
Application Deadline: 11/12/2021
Platform: Capital Markets
Req ID: 399306
Ad Code(s):