Executive Assistant

Job Description

We are looking for someone who thrives in a tech startup atmosphere to support a few members of our senior leadership team in our friendly, growing Pittsburgh headquarters! You will be a part of our People Team, and you will work closely with three fellow executive assistants, the senior leadership team, employees, and external providers.

You Will...

• Coordinate executives’ calendars, which requires scheduling a variety of complex meetings with internal and external participants
• Manage travel planning and expense reports for executives
• Plan events for executives’ teams
• Provide back-up for other executive assistants
• Work on special administrative projects, as needed

You Have...

• Exceptional ability to prioritize time and tasks to execute reliably
• Exceptional ability to build trusting, productive relationships with many types of people in a variety of roles, especially executive leadership
• Outstanding attention to detail, especially as it relates to managing calendars and written communication
• Tech-savviness - you like to learn and work with technology
• Resilience to navigate competing priorities, conflicts, and constant change
• True enjoyment from helping others and building strong office culture!

Requirements:

• Bachelor’s degree and 2+ years of experience being an executive assistant in the tech industry, startups, or dynamic, collaborative environments

Exceptional Candidates Will Have...

• Fluency in Zoom, Mac, Slack, G-suite, and AV equipment
• Qualification as a notary
• Passion for language learning or education
• Event planning experience
• Experience collaborating with people that are not colocated