Executive Assistant

Job Description

As Executive Assistant to the CRO , you will provide executive support to our busy Chief Revenue Officer by managing her complex schedule, assisting with travel arrangements and expense management, maintaining agendas and meeting notes for key staff meetings, and communicating internally and externally on her behalf. In addition, you will also be assisting VPs in Sales and Customer Success with their calendars and travel arrangements. You will also assist with project needs across the Revenue organization, including assisting the Enablement team with managing onboarding for new department hires and planning large-scale department events, coordinating department-wide communication and standup presentations, and staying up-to-date with company expense and travel policies. You will collaborate with other department Executive Assistants, Office Management, and Recruiting within the San Francisco Office as well as other satellite offices.

About the Revenue Team

The Revenue Team is composed of Sales and Customer Success and is responsible for generating, closing, maintaining and renewing revenue from our prospect and customer base to ensure customer value and satisfaction. We do not oversell CircleCI - our job is to ensure our prospects and customers have the best possible customer experience that can ultimately lead to growth through value realization. We partner closely with Marketing, Product, Customer Engineering, and the entire company to ensure our customers are successful. We use data to drive our decision making and believe that our customers are at the heart of everything we do. We prioritize work that delivers the most impact, is measurable and achievable.

What you’ll do:

• Build a vital partnership with the CRO to anticipate needs and provide high-level, tailored executive support
• Manage schedules and executive priorities in an organized, efficient way. The ability to understand priority calls and meetings and communicate quickly and thoroughly in an ever-changing environment is key
• Handle general administrative duties for Sales/Customer Success VPs as well as the department, i.e. managing expense reports, booking travel, planning celebratory team events, etc.
• Coordinating and managing internal and external department communications, including department newsletters, weekly department standups, assisting with company all-hands presentations, team emails, etc
• Precise execution of administrative activities, with high attention to detail, organization and process as well ability to juggle multiple deadlines at a time
• Facilitate key staff meetings by structuring agendas, taking notes, and organizing work streams
• Work closely with the Enablement team to coordinate onboarding new department hires, planning large-scale department events (Revenue Kick-offs) and department training sessions
• Coordinate international and domestic travel
• Submit accurate expense reports in a timely manner
• Take ownership of your organization’s people and business priorities/needs across multiple offices around the globe
• Juggle an array of projects and events in support of the org and organization as a whole
• Partner closely with the Executive Assistants from other departments and admins across the company to plan and execute meetings and events

What we're looking for:

• 5+ years’ experience in an Executive Assistant role supporting a CEO, CRO or other C-level executives. Experience with supporting Sales executives a plus!
• Expertise with G-suite (gmail, docs, spreadsheets, slides), Zoom, wikis, expense/travel systems, etc. Familiarity with Salesforce a plus!
• Experience in a fast-paced office environment working with senior executives who routinely navigate a packed meeting and travel schedule
• Experience working in technology or technology-focused company with globally distributed, dynamic teams that have a passion to help customers!
• Experience working with internal facilities to increase internal image, attitude and brand
• Bachelor’s degree preferred

Bonus points!

• Strong work ethic with a positive “can do” attitude
• Exceptional, positive communication skills with internal and external players
• Solid organizational skills with a laser-focused eye for detail
• Impeccable written and oral communication skills
• Ability to work in a fast-paced environment, communicating actively and clearly

How to apply

If you’re interested in joining the team at CircleCI, please send a resumé and cover letter describing what inspires you and why you think you are a good fit for the team. If you contribute to an open-source project, write a blog, or have a presence on the web (Twitter, Quora, Linkedin, etc.) we would love to hear about it.

We know there’s no such thing as a “perfect" candidate - we’re all a work in progress and are growing new skills and capabilities all the time. CircleCI welcomes those who are enthusiastic about learning and evolving, so however you identify and whatever your background, if this looks like a role where you could do work that excites you, we hope you’ll apply.

About CircleCI

CircleCI is the world’s largest shared continuous integration and continuous delivery (CI/CD) platform, and the central hub where code moves from idea to delivery. As one of the most-used DevOps tools that processes more than 1 million builds a day, CircleCI has unique access to data on how engineering teams work, and how their code runs. Companies like Spotify, Coinbase, Stitch Fix, and BuzzFeed use us to improve engineering team productivity, release better products, and get to market faster.

Founded in 2011 and headquartered in downtown San Francisco with a global, remote workforce, CircleCI is venture-backed by IVP, Sapphire Ventures, Owl Rock, NextEquity Partners, Scale Venture Partners, Threshold Ventures, Baseline Ventures, Top Tier Capital Partners, Industry Ventures, Heavybit, and Harrison Metal Capital. Learn more at https://circleci.com .

CircleCI is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.