Executive Assistant, People

Job Description

Founded by Dr. Priscilla Chan and Mark Zuckerberg in 2015, the Chan Zuckerberg Initiative (CZI) is a new kind of philanthropy that’s leveraging technology to help solve some of the world’s toughest challenges – from eradicating disease, to improving education, to reforming the criminal justice system. Across three core Initiative focus areas of Science, Education and Justice and Opportunity, we’re pairing engineering with grantmaking, impact investing, policy work, and movement building, to help build an inclusive, just and healthy future for everyone.

We believe we can help build a future for everyone.

• We aim to be daring, but humble: We look for bold ideas — regardless of structure and stage — and help them scale by pairing engineers with subject matter experts to build tools that accelerate the pace of social progress.
• We want to learn fast, but build for the long-term: We want to iterate fast and help bring new solutions to the table, but we also realize that important breakthroughs often take decades, or even centuries.
• Stay close to the real problems: We engage directly in the communities we serve because no one understands our society’s challenges like those who live them every day.

Our success is dependent on building teams that include people from different backgrounds and experiences who can challenge each other's assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including those from historically marginalized groups — women, people with disabilities, people of color, formerly incarcerated people, people who are lesbian, gay, bisexual, transgender, and/or gender nonconforming, first and second generation immigrants, veterans, and people from different socioeconomic backgrounds.

As an Executive Assistant for our People team, this person will primarily support our Vice President of People, Dani Chehak. The Executive Assistant acts as a liaison and representative for the team and the organization. The ideal person must have excellent interpersonal skills, incredible attention to detail, be able to work independently and always be one step ahead. The person in this role will need to be a masterful problem-solver and an organizational whiz given complex cross-functionality of the team.

You will

• Manage an extensive array of administrative tasks for the senior leaders on the team that require you to coordinate logistics: wrangle hectic calendars and prioritize time, book travel, plan events, expense reporting, etc.
• Anticipate the needs of the executive and proactively seek appropriate resources to support them and the team
• Build and develop cross-functional relationships internally and external partners
• Other tasks as requested, including but not limited to event planning and project support work.

You have

• 10+ years of professional experience with related administrative, operations or project management work in a fast-paced environment
• Excellent organizational skills: a self-starter with strong foresight and time management skills; reliable, outstanding attention to detail
• Strong time management skills with ability to multitask and prioritize across projects to meet deadlines
• Excellent judgment, and respect for confidentiality
• Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets and Slack)
• Passion for our mission and desire to contribute to an innovative organization!