Global Stock Administrator

Job Description

Company Description

Thank you for your interest in Dropbox careers. We are actively hiring for this position and look forward to reviewing your application. Dropbox is continuing to monitor the COVID-19 pandemic as the health and safety of our community, employees and candidates remain our number one priority. We appreciate your flexibility as we adapt our hiring processes during this evolving situation.
Dropbox is the world’s first smart workspace that helps people and teams focus on the work that matters. With more than 600 million registered users across 180 countries, we’re on a mission to design a more enlightened way of working. Dropbox is headquartered in San Francisco, CA, and has 12 offices around the world.

Team Description

Our Legal, Policy, and Risk & Compliance teams help keep users and their stuff safe, protect Dropbox, counsel Dropboxers on challenging problems, and are always synced with the Dropbox teams they work with. We deal with novel issues every day while standing up for users and helping the company and product grow.

Role Description

We’re looking for a highly motivated and proactive individual to join our Corporate Legal team as a Stock Administrator. In this role, you’ll have the opportunity to support the administration of our global equity programs while contributing to the development of a dynamic and growing team. We're expecting you to bring your previous global Stock Administration experience and your passion for excellent customer service to all levels of equity participants as we scale to new heights. Our team is a very collaborative one (we love partnering together), and you'll also have an opportunity to work cross-functionally with Payroll, People Operations, Tax and Accounting teams. We're looking for someone with a positive outlook and a strong work ethic to ensure database integrity, as well as the accuracy of employee equity and demographic records.

Responsibilities

• Capable of administering all equity transactions, including processing stock option exercises, restricted stock releases, granting of new equity awards, and coaching of team members on these activities
• Owning global tax, payroll and compliance reporting and creating new processes that both automate and scale our global equity reporting
• Owning equity award reconciliation activity among the Company’s records, the broker’s records, and the transfer agent on an ongoing basis
• Ensuring SOX compliance while working with internal and external auditors and our global Finance team for quarterly reviews and year-end audits
• Developing equity education materials and other employee communications and assisting with the delivery of employee education programs
• Implementing and improving processes for day-to-day operations related to stock administration

Requirements

• You have 3+ years of experience in the field of equity administration (mixture private/public company)
• Experience preparing employee communications
• Experience with Solium Shareworks equity administration system preferred
• Experience with U.S. federal and state taxation relating to equity compensation and general knowledge of global taxation
• Some exposure to, and understanding of accounting standards relating to equity compensation
• Excellent analytical capabilities, organizational skills, and dedication to getting the details just right
• Strong with Excel, including formulas and modeling
• Knowledge of HR reporting and information systems
• Ability to handle confidential matters with discretion
• High touch employee service orientation

Benefits and Perks

• 100% company paid individual medical, dental, & vision insurance coverage
• 401k + company match
• Market competitive total compensation package
• Free Dropbox space for your friends and family
• Wellness Reimbursement
• Generous vacation policy
• 10 company paid holidays
• Volunteer time off
• Company sponsored tech talks (technology and other relevant professional topics)

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).