Executive Administrative Assistant - Business Dining

Job Description

Overview

Aramark (NYSE: ARMK) proudly serves the world’s leading educational institutions, Fortune 500 companies, world champion sports teams, prominent healthcare providers, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 280,000 team members deliver innovative experiences and services in food, facilities management and uniforms to millions of people every day. We strive to create a better world by making a positive impact on people and the planet, including commitments to engage our employees; empower healthy consumers; build local communities; source ethically, inclusively and responsibly; operate efficiently; and reduce waste. Aramark is recognized as a Best Place to Work by the Human Rights Campaign (LGBTQ), DiversityInc, Black Enterprise and the Disability Equality Index. Learn more at www.aramark.com or connect with us on Facebook and Twitter.

Description

Executive Administrative Assistant - Business Dining

The Executive Administrative Assistant performs a wide variety of comprehensive administrative duties supporting the Vice President. This position requires someone with a basic business background who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining full attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.

This position requires the ability to resolve complex and confidential administrative issues in addition to completing routine administrative functions effectively, efficiently and timely. Excellent time management skills together with advanced Microsoft Office skills to include creation of Power Point presentations, excel files and planning and scheduling team meetings and events for Aramark senior executives is required. Superior customer service experience is needed to manage client requests and issues as you assist leadership in maintaining a positive image to all Aramark stakeholders at all time.

Key Responsibilities

• Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
• Compose, prepare and manage correspondence, reports, and other complex business documents
• Creates intricate presentations and schedules using PowerPoint and Excel.
• Arrange travel plans and compile itineraries and documents for travel-related meetings
• Assist with budget, payroll, expenses, financial records and confidential files and issues
• Ability to be resilient, composed, and positive in the face of pressure and conflict
• Must have superior communication and organizational skills, able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
• Exercise extreme judgment when handling confidential matters
• Professional in all dealings with customers, vendors, and Aramark employees
• Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
• Coordinate travel plans including airline, hotel, ground transportation and other travel necessities. Prepare trip folders with appropriate documents and itineraries.
• Build relationships with peers and other stakeholders across Aramark's operations, including its headquarters in Philadelphia
• Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above

Knowledge & Skills

• Ability to work independently, handle multiple tasks simultaneously and manage one’s own time appropriately given changing priorities
• Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment
• Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
• Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
• Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)

Qualifications

Qualifications

• Associate's Degree required; Bachelor's Degree Preferred
• Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders