UNAVAILABLE

Job Description

The Manager Assistant performs diversified administrative duties for a team of Managers, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly monthly time and expense reporting, graphic presentations and other related duties as required. Provide occasional support for consultant teams. Work with other Executive and Manager Assistants in a team environment to provide high-level support/coverage possible for Bain’s management staff.

• Coordinate calendars and schedule meetings (client and non-client). Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach.
• Communicate agendas and respond to calendar changes as needed
• Coordinate detailed travel arrangements with Bain Travel and outside agencies including air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary)
• Organize internal meetings for Managers to include conference room scheduling and ordering/setting up meals, liaison for consultant teams
• Timely completion of time and expense reports
• Collaborate with other Manager Assistants to provide phone coverage, work coverage and general team support
• Reception coverage as needed and assigned
• Receive, screen and/or route incoming telephone calls, mail, publications and correspondence, proactively handle question and information requests
• Provide overflow graphics assistance with client presentations
• Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events
• Maintain CRM database
• Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate
• Attendance at case team “kick-off” meetings and other meetings during the case if appropriate
• Perform other related duties as requested or as responsibilities dictate
• Associate or Bachelor’s degree or an equivalent combination of education, training and experience
• 2+ years of administrative support experience, preferably at a professional services firm
• Outstanding written and verbal communication skills
• Ability to work independently and as an integral member of various teams
• Strong organizational skills, meticulous attention to detail and time management skills
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
• Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
• Highly motivated; self-starter, strong customer service focus
• Works cooperatively with other team members, strong interpersonal skills