Functional Support Specialist

Job Description

Job Description

BAE Systems is seeking a Functional Support Specialist to support various project and site administrative requirements necessary to ensure successful project execution and site operation. Such efforts may include, but are not limited to:

• Receiving visitors at the front desk, greeting and directing them as appropriate, and informing company personnel of visitor arrival Shipping and Receiving
• Maintaining employee and department directories
• Answering calls and satisfying or referring inquiries
• Maintaining security posture by issuing visitor badges and following security procedures
• Recording and preparing meeting minutes/action items; tracking action items to completion
• Gathering and integrating project data
• Assisting in the preparation of reports and other submissions to internal and external customers
• Arranging travel in accordance with contract and corporate requirements, tracking and submission of travel expense reporting
• Ensuring schedules are met and identifying possible conflicts with customer and contract requirements
• Developing and maintaining effective relationships with the support team and other functional team personnel, and providing cross functional team support
• Participating in program and project review preparation meetings
• Scheduling and facilitating business and customer meetings
• Performing on-boarding education and support for new personnel
• Providing support and back up to Operations Manager
• Managing and maintaining site and office supply inventory
• Providing support and assistance to the Business Unit Lead

This position is located in Rome, NY. There is no relocation assistance available for this position. Applicants must be currently residing in or state a willingness to self-relocate to Rome, NY or surrounding areas.

Typical Education & Experience Typically a High School Diploma and 4 years' work experience or equivalent experienceRequired Skills and Education

• Customer service focus
• Excellent written, verbal communication, problem solving, and presentation skills
• Proficiency with Microsoft Office software suite (Excel, Word, PowerPoint, etc)
• Ability to multitask and work under frequent deadlines
• Ability to learn job-related material through on-the-job training
• Experience using personal computers and related software to maintain and access databases and prepare reports
• Professionalism, capable of working independently and within team(s)
• Ability to obtain and maintain the required security clearance

Preferred Skills and Education

• Prior defense industry experience
• Associate or Bachelor Degree

About BAE Systems Intelligence & Security BAE Systems Intelligence & Security, based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels. That’s BAE Systems. That’s Inspired Work. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression. To see Inspired Work in action, visit www.baesystems.com and follow us on Facebook: www.facebook.com/baesystemsintel.