Administrative Assistant - Corporate Legal Group

Job Description

• Create, establish and maintain department documents and filing system
• Prepare letters, presentations, statements, manuals, agendas and other business correspondences, as needed
• Schedule appointments and maintain the calendars for various personnel and/or the department
• Coordinate basic accounting activities (expense reporting, invoice approval, purchase orders, etc.)
• Coordinate meetings including arranging facilities, audio/visual equipment, catering or any other special request
• Maintain supply of office products including inventory, ordering, stocking and ensuring supply facilities are organized efficiently
• Maintain confidentiality and security of all activities and records
• Assist with the creation, production, distribution, comparison of reports and may perform basic analysis or report summaries
• Responsible for department copying requests including assembly, sorting, collating or working with the document center
• Coordinate employee relation gifts including recognizing performance, service, company milestones, special events and United Way
• Receive, sort and route all mail including incoming/outgoing overnight packages or special interoffice department correspondences
• Scribe meetings, produce and distribute meeting minutes in a timely manner
• May delegate tasks to other administrative support roles within own department
• Occasional local travel between work locations may be required

Equal Opportunity Employer/Disability/Veterans