Office Manager

Job Description

About Wells Fargo

Wells Fargo & Company (NYSE: WFC) is a leading global financial services company with $2.0 trillion in assets and offices in over 37 countries. Founded in 1852 and headquartered in San Francisco, Wells Fargo provides asset management, capital raising and advisory, financing, foreign exchange, payments, risk management, and trade finance services to support customers who conduct business in the global economy. At Wells Fargo, we want to satisfy our customers’ financial needs and help them succeed financially. We also value the viewpoints of our team members and encourage them to be their best. Join our diverse and inclusive team where you will feel valued and inspired to contribute your unique skills and experience. We are looking for talented people who will put our customers at the center of everything we do. Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you. Learn more at our International Careers website.

Market Job Description

• Oversee and coordinate the daily administrative activities in the office in agreement with the local branch management
• Assist the branch management in the daily work
• Liaise and coordinate with property/facility management/IT and service providers (incl. vendor management)
• Coordinate minor repairs/renovations
• Coordinate and oversee maintenance work
• Establish office procedures and controls
• Assist other local offices where required
• Maintain inventory of office supplies; order office supplies and others
• Coordinate admin meetings and maintain tracker list of pending issues
• Prepare management meetings and take minutes as required
• Handling incoming and outgoing post
• Diary management including travel booking and preparing agendas
• Arranging meetings/events in the Frankfurt office and abroad, both internally and externally
• Booking conference calls, meeting rooms, taxis, couriers etc.
• Assisting with the setting up and clearing of meeting rooms including refreshments and AV equipment
• Managing and processing expenses within Concur
• Expense reporting and reimbursements
• Filing, archiving, scanning, printing and binding documents
• Reception responsibilities; meeting and greeting visitors to the office
• Filing, faxing, scanning documents
• Drafting and reviewing documents, correspondence and presentations in English and German
• Assistance in account payable and vendor management issues as required
• Special projects as required

Market Skills and Certifications

• Successfully completed training as office clerk, bilingual secretary or similar
• Proven experience as office clerk, administrative / executive assistant, secretary or similar
• Excellent German and English skills (verbal and written)
• Excellent Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Profound experience in Concur
• Profound experience in accounts payable procedure / travel expenses accounting
• Experience in the financial services area preferable
• Professional and friendly manner
• Strong organizational and administrative skills
• Ability to work independently, as well as part of a larger team
• Ability to multi-task and work to deadlines
• Ability to manage priorities across multiple teams
• Excellent telephone manner and communication skills
• Experience of reception desk duties would be advantageous

We Value Diversity

At Wells Fargo, we believe in diversity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national or ethnic origin, age, disability, religion, sexual orientation, gender identity or any other status protected by applicable law. We comply with all applicable laws in every jurisdiction in which we operate.