Office Coordinator

Job Description

We believe that great writing experience is fast, outcome-focused, and alive with your ideas. Going from start to finish on a document in three minutes. Knowing who will respond to anything you’ve written before you even press send. Writing software that puts your ideas at the center, with language that is certain to land the way you want. Textio has had tremendous success to date at helping thousands of companies write optimally, and our team has expanded to keep pace with that business growth. We believe deeply that an outstanding experience with the office environment will lead to exceptional employee happiness, dedication, and productivity. We need someone to work with the Facilities Manager to ensure the smooth day-to-day operation of our Seattle headquarters. This role will also help out with new hire onboarding, shipping & receiving, and company events.

What you’ll be doing:

• Providing reception desk support for office visitors during normal business hours
• Ensuring overall cleanliness, functionality, and organization of Textio’s office environment. Monitoring and organizing lobby conference rooms throughout the day. Maintaining organized storage areas for efficient access
• Stocking the office with supplies, food, and drinks by purchasing items and communicating with vendors
• Managing a clean and efficient kitchen space for high employee use
• Setting up and reconfiguring tables and chairs to accommodate meetings and events
• Assisting with the purchasing of various Facilities & IT equipment as needed
• Assisting with special projects, employee engagement activities, and events as assigned, including monitoring budgets, spend tracking, vendor research, contracts, payment & overall service
• Providing office support through processing incoming mail and outgoing packages, in addition to handing staff requests
• Collaborating across departments to plan and implement workplace changes that support Textio’s culture and ensure a workplace experience in line with the mission and vision

We’d love to hear from you if you:

• Are service oriented individual, with a willing and hospitable approach to working with others and solving problems
• Are highly organized and pride yourself on bringing order to chaos—you like systems that work well, and you are willing to help define them
• Care about employee experience and company brand and demonstrate this daily in your work and its details
• Excel at prioritization by balancing your time between projects, tickets, and routine scheduled tasks. You know what is important and how to stay focused on it
• Are skilled at working with vendors, on a day to day basis, to accomplish tasks, such as keeping the office clean or maintaining an inventory of supplies
• Have strong written and verbal communication skills and work well with individuals from diverse backgrounds at different levels of an organization and from different companies
• You have a track record of trying and learning new things
• Have a point of view but are low ego
• Ability to sit and work at a desk and operate a computer for several hours at a time
• Ability to use cleaning products as necessary to maintain sanitary workspace
• Ability to lift up to 35lbs

Textio is a place where you will learn and grow surrounded by a team of awesome people. This is a rare opportunity to partner with all functions of the Business Teams within a well-funded SaaS startup. You will make sure our business runs smoothly, support and help us define new business practices, and have a real opportunity for impact. Textio embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Textio will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require accommodation please contact Josh Potter at [email protected] or (206) 492-8337 ext. 785. Working at Textio is outstanding. Learn more about our philosophy, benefits, and team at https://textio.com/careers/ . Reach out and share your story with us! Apply for this job