Executive Assistant

Job Description

Posting Description

Aon is looking for an Executive Assistant to primarily support the Chief Operating Officer and Senior Director of the New Ventures Group (NVG), Aon’s internal incubator, as well as lend assistance to the core team broadly. The NVG is a new capability to Aon, making it a fast-paced and very dynamic environment with lots of opportunities to work on new projects, connect with colleagues across geographies and solution lines, and develop professionally.

DUTIES AND RESPONSIBILITIES

• The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary; interface with high level internal and external contacts using discretion and initiative.
• Proficiently and seamlessly manage the daily calendars for various leaders within the NVG core team including adjusting the schedule to accommodate real time priorities to meet the critical needs of internal and external stakeholders.
• Schedules and coordinates meetings, conference calls, videoconferences, and other events. Informs attendees of function dates and times, reserves meeting space, sends pre-reads, order catering, and provides hospitality services as needed in these meetings.
• Manage all domestic and international travel arrangements for the team including making travel arrangements, restaurant reservations, managing logistics and submitting expenses.
• Execute excellent communication skills in order to draft, edit and maintain electronic, written and verbal communications and correspondence.
• Plan and implement logistics for internal and external events, as required.
• Under minimal supervision, prioritize actions and proactively anticipate the needs and flow of the team/office to ensure a smooth operating rhythm.
• Communicate a wide variety of information to multiple audiences exercising judgment to reflect the organization’s needs and Aon’s company policies.
• Print documents, make copies, send faxes and scans documents, all as needed.
• Ensure adequate office supplies and process purchase requests for additional office supplies as needed.
• Active approval management support – including but not limited to Coupa, IT, Workday, Travel.
• Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge.
• Operates with good judgement; solves, reports or escalates concerns as appropriate, partnering with other members of the team to best address problems or hurdles.
• Assist with on-boarding of new hires in the GSM Business Unit; submit IT service tickets and follow up on equipment delivery.
• Other duties as assigned.

QUALIFICATIONS

• High school diploma, some college preferred.
• Minimum 5+ years of experience.
• Proficiency with Microsoft Office, advanced PowerPoint skills strongly preferred.
• High energy, positive attitude, willingness to go the extra mile to ensure success.
• Easily embraces change, flexible, adapts well to changing priorities.
• Poise, confidence, and maturity to engage with all levels of management across the firm.
• Highly organized with ability to prioritize and work on multiple projects at one time.
• Able to prioritize daily workload, be proactive, and respond to requests promptly.
• Attentive to details and possess strong follow-up skills.
• Excellent written and verbal communication skills.
• Self-directed and able to anticipate team needs.
• Strong interpersonal skills.
• Streamlines processes--innovation outcome focused and results driven.
• Able to excel in a fast paced, detail-oriented environment.

We offer you

A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Our Colleague Experience:

From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day. They make a difference, work with the best, own their potential, and value one another. This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility. To learn more visit Aon Colleague Experience.

About Aon:

Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.

By applying for a position with Aon, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Aon's employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.

Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status. Aon is committed to a diverse workforce and is an affirmative action employer.

DISCLAIMER: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.