Administrative Assistant

Job Description

Are you calm, cool and collected in the face of chaos? Can you manage email communications and scheduling in your sleep? Does it make you a little crazy when your trips aren’t planned out to the minute? Do you thrive as the go-to person when it comes to getting stuff done? Do you enjoy spending your day with super cool co-workers?

Does this sound like you? Then what are you waiting for? Go ahead and apply! Oh and yeah... we also have snacks.

The Administrative Assistant at CapTech will provide general office administration for our offices located in Denver.

Specific responsibilities for the Administrative Assistant position include:

• General organization of the office including handling mail, printing documents, assisting with internal department needs, coordinating logistics for training and events, and working with external vendors
• Order office supplies/snacks online and keep them neat and stocked in the office
• Help facilitate scheduled and ad-hoc, urgent meetings including preparing and distributing agendas, reserving and preparing facilities, and setting up technology for video conferences
• Answer, screen, and respond to incoming calls in a professional and timely manner
• Assist with company events by ordering catering and setting up the office space
• Prepare and stay the duration of company events to help with clean up and resetting the office space
• Help facilitate scheduled and ad hoc, urgent meetings including preparing and distributing agendas, reserving and preparing facilities, and setting up technology for video conferences
• Schedule on and offsite meeting facilities to meet the objective of the event in a cost-effective manner
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Partner with team members to coordinate presentation materials
• Occasionally help out with office projects providing support when an extra resource is necessary