Executive Assistant

Job Description

Postmates is on a mission to help people unlock the best of their cities -- and their lives, with an insanely reliable on-demand “everything” network. We’re the first and still leading company in the on-demand space -- with a fleet of +100,000 Postmates, the largest network of merchants in the U.S. and a brand that has become a pop culture verb. We’re looking for people who aren’t afraid to be first -- or eccentric, and who are passionate about creating the new, new.

To help our rapid growth, we are seeking a stellar Executive Assistant to support (2) Senior Vice Presidents as a strategic partner at our San Francisco Headquarters!

KEY RESPONSIBILITIES

• Calendar & General Administrative support for our SVP People & SVP Marketing and Communications Strategy.
• Prioritizing the efficiency of the executive’s time and bandwidth; enforcing communication and meeting/agenda preparation standards.
• Ownership of all domestic and international travel preparations, including but not limited to; mapping full itineraries, obtaining visas or other documentation, air/ground transportation and lodgings.
• Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests and processes.
• Compile, organize and submit all receipts and expense reports.
• Tracking, filing and organized management of all documentation (contracts, NDAs, etc) through the correct internal channels.
• Executes on special projects such as platform integrations and development of in-house training programs.
• Reports to and collaborates closely with the Executive Operations Lead (Admin Manager).

• 3 to 5 years of experience supporting VP, SVP and C-Suite Executives in a fast paced environment.
• Highly proficient with Google Calendar and all apps within G-Suite.
• A self-starter; must be comfortable with autonomy and/or a lack of direction, as well as speaking up when needed to make sound decisions.
• Outstanding communication, high EQ, attentive to detail, and strong organizational skills.
• A strong sense of humility, curiosity, and adaptability under pressure.
• Growth mindset, never settling for the status quo, constantly seeking improvement.
• High level of confidentiality, discernment, and judgment.
• Proven track record of strong execution & ownership; project management, history of special projects and/or company initiatives.
• A college degree is preferred, but not required.

• Competitive salary and generous stock option plan.
• Medical, dental and vision insurance and it’s 100% paid for by the company.
• Healthy on-site catered lunches & well outfitted snack pantry.
• Spacious 57,500 square foot office in San Francisco close to BART, MUNI & CalTrain.