Office Coordinator- Temporary

Job Description

Description

About the Role: The Office/Studio Coordinator at IPSY will take a highly visible role in supporting the company by cultivating a positive and productive workplace. Your mission is to wear multiple hats to ensure that every member of the team has a daily work experience that is smooth, efficient, and rewarding. You will be responsible for overseeing office and studio operations, and all the relationships that make the IPSY office tick. Our ideal candidate is a motivated self-starter, with a strong sense of urgency and obsessive attention to detail. They are driven and find satisfaction in extreme organization. They are also able to balance several high-priority projects at a time while maintaining a positive attitude. This position reports to the Director of Marketing and this role is hybrid. What You’ll Be Doing:

• Be responsible for ordering, organizing, and inventorying snacks, catered lunches, and beverages while adhering to budget and ensuring variety and consistent levels. Will also stock our kitchens and storage rooms.
• Support front desk duties: meet, greet, gatekeep, receive packages, create shipping labels, etc.
• Support IPSY studio productions by managing the studio calendar, studio spaces and all production inventory.
• Coordinate company-sponsored group activities and events including, happy hours, holiday parties, baby showers, personalized care kits, off-site building events, etc.
• Keep the office immaculate: clean, organized, functional, and ready to create great things. While also gently encouraging others to do the same by providing necessary tools and organizational aids.
• Managing building services and cleanliness are on point by communicating clearly with day porters and account managers - daily if needed.
• Support the Experiential team in hosting events and activations with creators, brand partners, and charitable organizations.
• Manage product donations to local charities.

What We are Looking For:

• 2-3 years of work inexperience in a professional setting as a facilities planner, coordinator or manager.
• Desire to work in a fast-paced high-growth environment.
• Proficiency with Microsoft Office applications, Google Apps, Asana & JIRA.
• Attention to detail and organization, proven ability to prioritize within a multitasking environment; highly organized.
• No matter how big or how small the task, you approach it with energy and enthusiasm
• Excellent communicator, both written and verbal.
• Familiarity and interest in video and photo production.
• Fluent English.

What We Offer:

• Competitive salary (MXN)
• Paid time off & work from home flexibility
• Learning & development programs

ABOUT US IPSY is the largest beauty membership in the world, home to sample-size beauty subscription Glam Bag, full-size beauty subscription BoxyCharm, celeb-curated collection Icon Box, and personal care brand Refreshments. When you join IPSY, you get insane insider prices on buzzworthy beauty that’s personalized for you so you can play, explore, and express your unique beauty every day. Through product innovation, machine learning technology, and a community-first mindset, IPSY democratizes beauty by delivering not only personalized experiences, but the feeling of authentic self-expression that comes with the discovery of beauty products tailored to your unique preferences. Our proprietary technology platform is the ultimate in beauty innovation, leveraging millions of member data points that has led to the creation of some of the world’s most-loved beauty subscriptions. To date, we have amassed over 200 million product reviews and built an avid beauty community who is at the heart of all we do. Our world-class team—from merchandising to machine learning, editorial to engineering, and everything in between—works behind the scenes to make personalized beauty discovery possible. Ready to join the beauty revolution and inspire everyone to express their unique beauty? Visit our careers site to learn more about the values, culture, benefits, and more across all our brands. https://www.ipsycorporate.com/careers #LI-CL