Senior Administrative Assistant

Job Description

Eaton’s Marketing Commercial Operations Division is currently seeking a Senior Administrative Assistant to join our team. This position is based at our Moon Township, PA location.

Position Overview:

The primary function of this position is to provide administrative support for various Marketing and Commercial Operations business leaders.

Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.

In this function you will:

• Utilize O365 Suite tools for all job functions.
• Performs administrative duties related to maintaining and planning, scheduling, and arrange business meetings and travel itineraries utilizing Outlook tools.
• Prepare and reconcile expense account using the Concur tools
• Process business leaders’ invoices in the Markview accounting system
• Exceptional written and verbal communication skills.
• Anticipate the needs of business leaders
• Demonstrated dependability and unquestioned integrity and trust, capable of handling confidential information.
• Excellent organizational skills to handle increased workloads as required and flexibility to adapt to special circumstances and needs
• Organizes and maintain files of business leaders using O365 suite, such as Teams collaboration.
• Maintain department organization charts for business leaders utilizing O365 links
• Maintain executive leadership lists quarterly and upload on the SharePoint site
• Maintain executive marketing directory of product line managers quarterly and upload on SharePoint site
• Maintain sales managers Nano Rep Tool quarterly
• Collaborate on BULB tool with NAS organizer
• Manages office supply orders and promotional marketing as needed for marketing business leaders.
• Distributes Corporate sports tickets as directed by coordinator in digital format to customers and employees
• Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team
• Collaborate meeting details with executive assistants of business leaders sending out respective evites as required.
• Attention to detail is critical here
• Partners with operating functions across the divisions as needed such to ensure division and site consistency
• Maintains a dedicated knowledge of procedures, with a broad knowledge of department, divisional products and company organization utilizing Teams and Yammer O365 tools
• Trouble shooting for business leaders on O365 tools, Markview invoicing and Concur travel and expense report tool.

Why work at Eaton? We provide benefits that are industry competitive and focused on employee well-being. Listed below are programs that are offered globally, but program availabilities may vary by site.

• Flexible work options to help balance work/life demands (at participating Eaton sites)
• Healthcare/retirement savings programs
• Competitive compensation packages to reward skills and performance
• Tuition assistance or financial help for ongoing learning and development
• Health, Dental, Vision & Wellness programs
• Donation matching (U.S., Canada, Puerto Rico)

When we embrace the different ideas, perspectives and backgrounds that make each of us unique, we — as individuals and as a company — are stronger.

Qualifications

Required (Basic) Qualifications:

• Minimum +5 years of experience is required in an administrative role supporting Senior Management.
• Excellent verbal and written communication skills and professional presence are required.
• Experience using Office 365 Suite; including advanced skills using Teams, SharePoint site editing, Excel, PowerPoint, Word, and advanced Outlook skills.
• Sponsorship is not available. Candidates must be legally authorized to work in the U.S. on an ongoing basis without requiring company sponsorship.

Preferred qualifications:

• Associates degree from an accredited Institution

Eaton considers qualified applicants regardless of criminal histories, consistent with local laws. To request a disability-related reasonable accommodation to assist you in your job search, application or interview process, please call 412-893-3600 or send an email to: [email protected]

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. We are guided by our commitment to do business right, to operate sustainably and to help our customers manage power ─ today and well into the future. By capitalizing on the global growth trends of electrification and digitalization, we’re accelerating the planet’s transition to renewable energy, helping to solve the world’s most urgent power management challenges, and doing what’s best for our stakeholders and all of society. Founded in 1911, Eaton has been listed on the NYSE for nearly a century. We reported revenues of $19.6 billion in 2021 and serve customers in more than 170 countries.

Our culture is built on a strong commitment to practicing our core values and supporting our employees with the tools they need to succeed. We have demonstrated our passion for sustainability with the announcement of cutting carbon emissions from the company’s operations by at least 50 percent by 2030.

Eaton is committed to having a workforce that is diverse and non-discriminatory at all levels, reflecting the diversity of our customers and the varied environments in which we conduct business around the world. Our success depends on our ability to attract and retain the very best people unlimited by race, color, social or economic status, religion, national origin, marital status, age, disability, veteran status, sexual orientation, gender identity or any protected status. Eaton follows relevant non-discrimination laws and regulations in the countries where we operate. It is the policy of the Company to make all decisions regarding employment, including hiring, compensation, training, promotions, transfers, or lay-offs, based on the principle of equal employment opportunity as defined above.

Job: Multi-Function Executive

Region: North America – US/Puerto Rico
Organization: MCO Marketing Commercial Operations

Job Level: Individual Contributor
Schedule: Full-time
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No
Travel: No