Personal Assistant

Job Description

We have a great opportunity for a detail oriented and highly organised Personal Assistant, who thrives in a fast-paced, dynamic environment. You will have the opportunity to provide support to key members of Vanguard’s Office of the General Council and Legal departments.

What you will do:

• Maintain calendars, including: scheduling meetings, tracking attendance, organising and coordinating events, ordering catering, etc.
• Prepare correspondence, reports, meeting briefings, presentations, and other written and visual materials.
• Liaise with stakeholders across the business, including senior executives.
• Coordinate and book travel, including: flights, accommodation, car transfers, etc.
• Order and inventory department supplies and monitor expenses
• Participate in special projects and perform other duties as assigned.

You will have:

• A superstar who has great communication skills, ability to adapt and learn quickly as well as take ownership of additional projects assigned to them
• Ideally exposure to working in a medium to large size department in a corporate setting
• Strong IT skills including Outlook, Word, Excel, PowerPoint
• The ability to take direction, and manage multiple priorities.
• Exceptional written and verbal communication skills.
• The ability to problem solve and take initiative.
• A positive and collaborative attitude.

Special Factors

• Vanguard is not offering visa sponsorship for this position.

About Vanguard

We are Vanguard. Together, we’re changing the way the world invests.

For us, investing doesn’t just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you get so much more in return. We invest with purpose—and that’s how we’ve become a global market leader. Here, we grow by doing the right thing for the people we serve. And so can you.

We want to make success accessible to everyone. This is our opportunity. Let’s make it count.

Inclusion Statement

Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.”

We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values.

When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.

Our core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

Future of Work

During the pandemic, we transitioned to a work from home model for the majority of our crew and we continue to interview, hire, and on-board future crew remotely.

As we have developed the path forward, we have taken a thoughtful approach that both maximizes the advantages of working remotely and the many benefits of coming together and collaborating in a shared workspace. We believe that in-person interactions among our crew are important for preserving our unique culture and advantageous for the personal development of our crew.

When our Crew return to the office, many will work in our hybrid model. A smaller proportion of our crew will operate in the Work from Home work model (for example, field sales crew); or in the Work from Office model (for example, portfolio managers).

The working model that your role falls into will be communicated to you in the interview process – please do ask if you are unsure. We encourage you to make the decision regarding your job interview and offer knowing which model your role will fall into. We will test and learn as our ways of working evolve and will continue to evaluate working models along the way.